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Date: Jun 10, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 396407 

Agency: Management Services


Position Number: 72001851 

Salary:  $54,000.00 - $56,000.00 

Posting Closing Date: 06/23/2021 

Planning & Budgeting Specialist
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, Florida

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” DMS’ employees embody four pillars on a daily basis: lead by example; serve with excellence; create efficiencies; and challenge the status quo.

Position Responsibilities:
This position is responsible for implementing the budgeting functions of the Facilities Program operating budget and all Fixed Capital Outlay (FCO) projects administered by the Facilities Program.  This position assists in the development and implementation of procedures that effect the planning and budgeting program, interprets the FCO budgets furnished the agency by the Governor’s Office of Planning and Budgeting pursuant to legislative appropriations and serves in a liaison capacity between the agency or division, the agency for which the funds were appropriated, by the Governor’s Office of Planning and Budgeting.  Also, performs administrative tasks that assist the FCO Budget Manager and other program management in coordinating broad and complex administrative activities and FCO responsibilities designated to the Department of Management Services.  More specifically are the duties listed below:

Assist in the preparation of the Program’s annual budget request. Develops and prepares the spending plan for the Program’s operating budget. Assist the field offices and sections in developing, monitoring, and maintaining their operating budget and spending plan by providing input and recommendations. Implements and monitor procedures to affect the planning and budgeting for the Facilities Program. Implements budgeting measures and criteria in evaluating programs. Performs independent analysis and research on Program issues.

Implements budget for all FCO projects under the responsibility of the Facilities Program.  Plans, forecasts, and determines the need for release of FCO funds and secures releases for design, bidding, or construction phases of these projects.  Prepares the releases for design, bidding or detailed back-up data for forecasts and estimates and submits them to the Governor’s Office of Planning & Budgeting during the review and approval period. Amends and adjust budgets as necessary.

Processes requests for authorizations for additional services, determines applicable articles of A/E agreement, encumbers funds in the appropriation to cover these commitments.  Maintains constant communications with A/E and DMS project directors to expedite implementation of the authorization process to sustain the progress of the project. Creates budget exhibit changes in conjunction with request from project directors and client agencies to accurately reflect the current status of ongoing construction projects.

Certifies in writing to the FCO Budget Manager of the Facilities Program, Department of Management Services, that released FCO funds are available for all commitments for A/E agreements, construction contracts, change orders, purchase order authorities, force account authorities, and other delegations, etc. Maintains communication with client agency fiscal offices and Governor’s Office of Planning and Budgeting.

Reviews the certification forward of FCO appropriations with the FCO Budget Manager, other program administrator and project managers and prepares the documents to accompany the Secretary’s request to the Governor’s Office of Planning and Budgeting for approval of certifications.

Implements allocation and transfer of funds into Supplemental Contracts Trust Fund for projects funded by agency funds under that spending authority.  Implements budgets and obtains release of funds for such projects. Assist FCO Budget Manager in preparing financial analysis on State Agencies’ proposed FCO requests to the Legislature and prepares financial analysis of Governor’s and Legislature’s recommendations for FCO to be managed by the Department of Management Services.

Assist FCO Budget Manager with auditing Facilities Program invoices processed by the Program and monitors all receivables for prompt payment, monitoring income to ensure that income properly supports cost. Assists the FCO Budget Manager with developing workload statistics leading to and supporting the percentage fee Assessment requested annually to be applied to FCO appropriations to fund the operations of the Facilities Program.  Responsible for the collection of all DMS fees from FCO appropriations and coordinates with DMS fiscal office on the same.

Assist the FCO Budget Manager and FCOMS Data Base Administrator in the development of business plans and business flowcharting for use in Fixed Capital Outlay Management System (FCOMS) development and enhancements for all aspects and sections within the Facilities Program. 

Performs administrative tasks that assist the FCO Budget Manager and Program executive management in complex administrative activities and FCO responsibilities designated to the Department of Management Services.

Perform other related duties as required.

Knowledge, Skills and Abilities:

  • Knowledge of accounting and auditing principles and procedures.
  • Knowledge of the methods of reviewing and analyzing financial data.
  • Knowledge of basic mathematics.
  • Ability to interpret operating budgets.
  • Ability to review, analyze and evaluate financial data.
  • Ability to understand and apply laws, rules, regulations, policies and procedures.
  • Ability to utilize problem-solving techniques.
  • Ability to develop and implement procedures.
  • Ability to develop performance measures and criteria for evaluating programs.
  • Ability to develop work load statistics.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Minimum Requirements:

A bachelor's degree from an accredited college or university with a major in accounting, planning or business administration and three years of professional experience in budgeting, accounting, auditing or financial planning or analysis work; OR, a master's degree from an accredited college or university in accounting or business administration or possession of a Certified Public Accountant (C.P.A.) certificate and two years of professional experience as described above. 

Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee