PLANNING & BUDGETING SPECIALIST - 72004133

Requisition No: 837359 

Agency: Management Services

Working Title: PLANNING & BUDGETING SPECIALIST - 72004133

 Pay Plan: Career Service

Position Number: 72004133 

Salary:  $63,000.00 

Posting Closing Date: 10/04/2024 

Total Compensation Estimator Tool

Planning & Budget Specialist

Division of Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

The incumbent in this position is responsible for the planning and development of all short-term and long-range budget related activities for the Division of Real Estate Development & Management (REDM) Program, as well as the overall coordination of the Legislative Budget Requests. The major responsibilities of this position include:

• Developing, preparing, coordinating and integrating the Facilities Program Legislative Budget Request, for operations: prepare and document amendments to approved budgets and all supporting justifications for requirements and other budgetary needs to satisfy the statutory responsibilities.
• Performs administrative tasks that assist the REDM FCO Budget Manager and other program management in coordinating broad and complex administrative activities and FCO responsibilities designated to the Department of Management Services.
• Implements budgets for all FCO projects under the responsibility of the Facilities Program. Plans, forecasts, and determines the need for release of FCO funds and assists the budget manager in securing the releases for design, bidding, or construction phases of these projects.
• Serves as the lead position for the Fixed Capital Outlay (FCO) budget team, acting as the primary liaison for both internal and external stakeholders, ensuring effective communication, and coordination in managing FCO budgets and related activities.
• Allocation and monitoring throughout the fiscal year of each program component’s approved operating budget.

At the direction of higher-level management, develop plans and implement program functions for comprehensive financial planning and programming including:

• Revenue and expenditure forecasting and the development of alternative funding resources.
• Ensure all FCO appropriations are in balance in the TRIRIGA System.
• Ensure all account codes are adequate and accurate to support agency obligations in FLAIR and AOD.
• Monitors FLAIR reports to verify appropriations, disbursements, releases and sufficient funding.
• Primary Liaison between the division’s budget team and the Bureau of Financial Management Services.
• Assists with the reconciliation of Operating budgets.
• Assists with comparing each program area’s actual performance with their original plan of operation and assists these program areas in revising their plans for future operations as necessary.
• Compare the statutory responsibilities of the Facilities Program with available departmental resources and making recommendations to leadership to ensure the most effective allocation of these resources.
• Recommend methods of financing proposed Fixed Capital Outlay projects.
• Aid agency officials and their staff to promote the most efficient and effective accomplishment of the operating objectives of this program at the lowest cost.
• Performs administrative tasks that assist the FCO Budget Manager and Program executive management in complex administrative activities and FCO responsibilities designated to the Department of Management Services.

Knowledge, Skills, and Abilities:

• Knowledge of accounting and auditing principles and procedures.
• Knowledge of the methods of reviewing and analyzing financial data.
• Knowledge of basic mathematics.
• Strong skills in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to develop and recommend budgetary revisions.
• Ability to review, analyze and evaluate financial data.
• Ability to understand and apply laws, rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to make detailed analysis and management critiques of budget requests.
• Ability to assist in the preparation and examination of legislative budgets.
• Ability to conduct financial management analysis.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

• Minimum of five years of professional experience in budgeting and accounting. A postsecondary degree may be used as an alternative for years of experience on a year-for-year basis.
• Minimum of three years’ experience in FLAIR.
• Minimum of two years’ experience with legislative budget requests.
• Experience with revenue and expenditure forecasting.
• Experience developing and monitoring an organization's budget.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors is mandated to process, resolve and comply as section 215.422 requires.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.