PROCUREMENT SPECIALIST - 72003842

Requisition No: 835060 

Agency: Management Services

Working Title: PROCUREMENT SPECIALIST - 72003842

 Pay Plan: Career Service

Position Number: 72003842 

Salary:  Up to $53,000.00 

Posting Closing Date: 09/09/2024 

Total Compensation Estimator Tool

Procurement Specialist

Division of State Group Insurance

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

The Department is seeking a motivated professional to serve as a Procurement Specialist in the Division of State Group Insurance. The selected candidate will join the Bureau of Contracts and Member Services and serve as the lead for procurement research and development and may be required to evaluate and negotiate vendor replies to competitive procurements. This position is essential to writing procurements for health insurance administrators, Health Maintenance Organizations (HMOs), and pharmacy benefits manager for clinical and wellness programs, as well as benefits covered under state’s plans. This position is also essential to the management of procurements, contract implementations, and others as needed to ensure the Division meets goals and required timeframes.

Specific responsibilities of this position will include, but not be limited to, the following:

• Conducts research and development of procurement documents designed to procure best value services and/or benefits for state employees, retirees, and their dependents.
• Conducts research of market conditions and provides input on the effect(s) of federal and state benefits policies on the state group insurance program. Reviews new or revised rules, legislation, strategic plans, and proposals on benefits issues.
• Drafts procurement documents and memoranda for management review and approval that compiles information from a variety of sources.
• Routes procurement forms, documents and memoranda for approval and monitors progress to ensure project deadlines are met.
• Creates timelines, planning documents, and other materials used to plan procurement projects and brief management.
• Maintains and monitors master procurement timeline and staggers procurement projects to ensure resources are adequate and to prevent any gaps in services.
• Participates on evaluation and negotiation teams, and provides regular procurement plan status updates to management, notifying of any issues that may impede or prevent a successful conclusion of the procurement by the required deadline.
• Maintains all files and documents related to a procurement in anticipation of a public records request.
• Works with supervisor to incorporate lessons learned into future projects and planning templates.

Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of public purchasing.
• Knowledge of Florida procurement laws and rules.
• Excellent written and verbal communication skills are required.
• Ability to multi-task and complete multiple project assignments simultaneously.
• Demonstrates exemplary organizational and prioritization skills.
• Displays a high level of initiative and is action oriented.
• Careful attention to detail and accuracy in work products; critical thinking and intellectual curiosity.
• Ability to work independently with self-initiative and limited direction yet be collaborative and team minded.
• Ability to extract data of multiple formats, analyze, and document results.
• Ability to work with a variety of stakeholders in sometimes difficult situations while maintaining professionalism.
• In-depth knowledge and proficiency required using Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to plan, organize and prioritize work assignments to meet deadlines.
• Integrity, Communication, Respect, Excellence, Accountability, Teamwork, and Empowerment.

Minimum Qualifications:

• Four years of professional working experience in business administration, risk management insurance, or another related field. A bachelor’s degree or higher from an accredited college or university may substitute for years of experience on a year-for-year basis.
• Two years of demonstrable professional procurement experience in federal or state government.
• Proficiency in the use of Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.