PRODUCTION/LETTING COORDINATOR - 55005175

Requisition No: 857475 

Agency: Department of Transportation

Working Title: PRODUCTION/LETTING COORDINATOR - 55005175

 Pay Plan: Career Service

Position Number: 55005175 

Salary:  $44,650.62 - $57,783.15 

Posting Closing Date: 08/13/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 928 / Office of Work Program & Budget

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: BRIAN CASKEY

CONTACT PHONE NUMBER: 850-414-4473 

CONTACT EMAIL ADDRESS: BRIAN.CASKEY@DOT.STATE.FL.US

HIRING SALARY RANGE: $44,650.62  -  $57,783.15 ANNUAL RANGE

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Production/Letting Coordinator/Office of Work Program & Budget/Production Management

This position supports the agency by coordinating contract lettings, resolving funding issues, and contributing to performance reporting to keep projects on schedule. It also aids in monitoring production goals, developing data tools, and improving process efficiency to support informed decision-making. 

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Office of Work Program and Budget

605 Suwannee Street, Tallahassee, FL 32399

Your Specific Responsibilities:

Assist in managing the Central Office and District contract letting packages for each monthly contract letting. These major activities include: 1) Validating contract packages are complete with required documents and concurrence of offices involved. 2)  Identifying and resolving variances between estimates and funding to ensure advertisements occur as scheduled. 3) Communicating with key members of the production pipeline to ensure timely progression of required documentation for the monthly Processing List for each Central Office Contract Letting. 4) Using reporting tools to assess impacts to the Capital Program of Projects (Work Program) and inform staff in the Office of Work Program and Budget of changes to the planned contract lettings. 5) Assisting in the preparation of monthly reports as needed.

Assist in managing the evolution of the performance dashboard from a business standpoint. Assist in evaluating the current and proposed contents of the dashboard to ensure it conveys the information needed by the Central Office and District executive teams. Work with the technical development team and assist data custodians to establish fully automated performance reporting processes. Understand and operate Power BI software, or like programs in order to contribute to the automation efforts.

Assist in the development and monitoring of the annual Lockdown Plan and the monthly reporting and verification of performance and production accomplishments toward the Plan. Maintain and monitor current processing and advertisement information to ensure it is sufficient for direct input to the monthly Performance Report. Provide a peer review of the monthly Performance Report and related data for accuracy and completeness.

Assist in the coordination and accumulation of planned and actual data from key functional areas.  Assist in development of standard reports for forecasting trends on contract lettings and production availability, as well as ad hoc reports. Prepare reports and presentation material in support of decision making.

Review and analyze Production Management processes for efficiency improvements including letting practices, lockdown development, and performance/production monitoring. Stay abreast of current department office and mainframe computer systems and reports that support and verify the Production Management Office duties and responsibilities. Assist units in development of training tools for incoming staff to improve speed of full deployment of human resources. 

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Financial Management, Project Management/Scheduling, and Work Program Administration
• Technical terms and concepts in the field of transportation
• Project development, production, and operations processes and schedules
• The time value of money

Skills in:

• Developing tools to analyze trends in production and financial pipelines
• Root-cause analysis
• Creating, managing, and updating Power BI, complex Excel spreadsheets, Microsoft Word, and PowerPoint

Ability to:

• Research, analyze, interpret, and provide data from various Department programs
• Analyze and interpret financial and production data
• Be proactive and work independently
• Work and coordinate productively and professionally with other staff and offices

Minimum Qualifications:

Four years of work experience in Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, Policy Analysis, Financial Modeling, Accounting, Statistics, Transportation Financial Analysis, or Work Program Development. Post-secondary education may substitute on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.