PROFESSIONAL ACCOUNTANT SPECIALIST - 43004272

Requisition No: 839944 

Agency: Financial Services

Working Title: PROFESSIONAL ACCOUNTANT SPECIALIST - 43004272

 Pay Plan: Career Service

Position Number: 43004272 

Salary:  $49,839.59 

Posting Closing Date: 10/30/2024 

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****INTERNAL AGENCY EMPLOYMENT OPPORTUNITY***** 

DIVISION: ACCOUNTING & AUDITING

BUREAU: VENDOR RELATIONS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.

High School Diploma or its equivalent is required.

Additional Requirements:

• Experience analyzing and interpreting accounting data.
• Experience with banking policies and/or direct deposit.
• Experience interpreting rules, regulations, policies, and procedures relating to an accounting program.
• Experience with banking policies and/or direct deposits on behalf of a business.
• One (1) year experience working in Florida Accounting Information resource (FLAIR).
• Three (3) years of experience in customer service.

Preferences:

• Knowledge of accounting and auditing principles theory, and concepts.
• Knowledge of accounting and auditing practices.
• Knowledge of internal control concepts.

This position requires a security background check, including fingerprint as a condition of employment.

The base salary for this position starts at $49,839.59.

Employees of the Department of Financial Services are paid on a monthly pay cycle. 

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. 

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

•  Knowledge of computer system concepts.
• Ability to analyze and evaluate accounting data.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to utilize automated spreadsheet applications.
• Ability to review, analyze, and evaluate financial and operational data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.

BRIEF DESCRIPTION OF DUTIES:

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations.

This is professional accounting position responsible for the daily operations of the State’s Direct Deposit and Electronic Payment Program. The position is responsible for the maintenance of the Direct Deposit Authorization File and Electronic Payment process, which processes payments to vendors, local governments, and other recipients. This position examines, analyzes, and maintains the Section’s accounting records with little supervision. This position handles requests from various state agencies for the deletion or return of direct deposit payments. This will require the ability to interpret and apply the Florida Administrative Code and the National Automated Clearing House Association rules, applicable to direct deposit by Electronic Funds Transfer (EFT).

This position independently conducts detailed investigation of financial records and process daily banking transactions between the state’s accounting system, FLAIR, and the contracted Automated Clearing House (ACH) financial institution. This includes analyzing and documenting internal accounting records and procedures to determine accuracy and completeness of entries. Coordinates disbursement of returned funds to the proper agency or payee. Keeps detailed financial records and processes ACH deletion requests. Ensures each item is deleted. Reconciles the funds in the EFT Returns Account. This position is responsible for monitoring and reconciling the amount and number of transactions in the electronic payment section. This include preparing in-depth fiscal analysis of electronic payment transactions, maintaining the general and subsidiary ledgers involved in operating the Direct Deposit program, and assisting with the balancing of the Clearing Trust Fund. This position is responsible for providing EFT customer assistance. This position conducts detailed research and pre-audits financial data; obtains and analyzes statistical data and trends, creates spreadsheets and reports information to management. This includes providing courteous, prompt, and accurate information to EFT customers via email and phone call.  

This position is responsible for resolving payee concerns related to EFT transactions. This includes analyzing various data sets to determine the cause of a payee EFT concern; recommending and resolving problems related to EFT transactions. Coordinating with financial institutions, payees, and agencies; communicating research and escalating concerns to the appropriate management level in a timely manner. Requires the ability to understand and apply banking terminology and processes.

This position is responsible for assisting the Financial Administrator with implementing the Bureau’s plan for achieving designated goals, objectives, and activities, and monitoring the progress of the plan. This includes developing, documenting, and maintaining desk procedures, training aids, email templates, customer communications and manuals related to the EFT Section activities that align with the Bureau’s goals and objectives. Responsible for assisting in process improvement projects and system development/enhancements. This includes documenting requirements, collaborating with stakeholders, and affected areas, communicating changes effectively, and implementing the final product.

Other duties as assigned by the Bureau of Vendor Relations. Serves as back-up to the Government Analyst II and assist the Operations Review Specialist. 
 

Policies and procedures guarding against fraud must be followed at all times. Contact supervisor immediately if fraud is suspected.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.