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PROFESSIONAL ACCOUNTANT SPECIALIST - 72001686

Date: Jun 11, 2021

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 398005 

Agency: Management Services

Working Title: PROFESSIONAL ACCOUNTANT SPECIALIST - 72001686

Position Number: 72001686 

Salary:  $47,000.00 - $53,635.00 

Posting Closing Date: 06/25/2021 

Professional Accountant Specialist
Bureau of Financial Management Services
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” DMS’ Executive Leadership Team vision and values are for DMS’ employees to embody the four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Position Responsibilities:
This is a highly responsible professional accounting position. This position assists the Deputy Chief of Financial Management Services in financial reporting by ensuring compliance will all applicable governmental accounting pronouncements and standards, statutes, rules, regulations, and policies and procedures. 

Year-End Financial Reporting Tasks:

  • Assist with the preparation of the State of Florida Comprehensive Annual Financial Report (CAFR), including but not limited to working trial balance review and financial statements adjustments.
  • Process adjusting entries related to financial statements.
  • Coordinate or assist in the preparation of schedules and forms for year-end financial statements.
  • Process transactions related to the GAA (General Appropriation Act).
  • Assist with certified forward reporting.
  • Timely preparation and submission of the Schedule of Expenditures of Federal Awards (SEFA).
  • Timely preparation and submission of data for the Statewide Central Service Cost Allocation Plan (SWCAP).
  • Preparation and maintenance of desktop procedures for the year-end and regular operation activities of the Financial Reporting Section.

Monthly Reconciliations:

  • Reconcile accounting transactions at the detail level to ensure the annual financial reports are produced in conformity with generally accepted accounting principles and governmental accounting standards.
  • Review monthly trial balance for accuracy. 
  • Reconcile departmental and central transactions.
  • Reconcile property transactions.
  • Serves as the back-up to processing GR service charge.

Other Financial Reporting Duties:

  • Serves as the backup for other control/financial reporting positions, including monitoring daily cash positions and budget balances, review and reporting of balances, daily cash investments, and controls.
  • Services as the backup for daily cash transfer to SBA, and any other daily task as necessary.
  • Prepare various reports for internal and external customers.
  • Research any discrepancies, identify errors and follow through until all errors are corrected.
  • Assist and analyze accounting data to ensure accuracy and completeness of accounting transactions. Report findings and recommend improvements.
  • Research and recommend improvements and efficiencies in business processes, accounting systems and functions, and overall organizational operations within the bureau.

​​​​​​​​​​​​​​Other duties assigned or requested by the Deputy Bureau Chief, Bureau Chief, or management.

Knowledge, Skills, and Abilities:

  • Knowledge of and ability to accurately apply accounting standards, theory, principles, concepts and practices.
  • Ability to manage complex projects and meet deadlines.
  • Skilled in cost accounting, financial analysis and evaluation, financial reporting, and financial control.
  • Ability to analyze and interpret data/information and apply appropriate guidelines and regulations.
  • Ability to communicate effectively both orally and in writing across a broad audience spectrum.
  • Experience with using accounting systems and other business-related applications such as Access Control, RDS, and FLAIR (preferred).
  • Proficient user of Microsoft Office Suite with emphasis in Word and Excel.
  • Ability to work independently.
  • Ability to work well under pressure.
  • Ability to provide prompt, reliable, accurate and courteous customer service. 
  • Ability to work in a team environment.
  • Ability to establish and maintain effective working relationships.

​​​​​​​Minimum Requirements:

  • Bachelor’s degree in Accounting (preferred). High-level accounting experience may substitute for the accounting degree on a year-for-year basis.
  • Three years of FLAIR experience.

Preferred Qualifications:

  • Three years of financial statement preparation experience.
  • Five years of accounting experience. 

Other Job-Related Requirements for this Position:

  • A Level II background screening.
  • This position requires sedentary work with repetitive motion.

​​​​​​​​​​​​​​Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee