PROGRAM ADMINISTRATOR - 48007326 (BLIND SERVICES)

Requisition No: 824543 

Agency: Department of Education

Working Title: PROGRAM ADMINISTRATOR - 48007326 (BLIND SERVICES)

 Pay Plan: SES

Position Number: 48007326 

Salary:  $51,320.27 - $66,000.00 Annually 

Posting Closing Date: 05/30/2024 

Total Compensation Estimator Tool

DIVISION OF BLIND SERVICES

LOCATION: TALLAHASSEE (LEON COUNTY)

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING. 

THIS IS A STATE OF FLORIDA SELECTED EXEMPT SERVICE (SES) OPPORTUNITY.

Job Description:

The incumbent in this position serves as a Program Administrator for the Division of Blind Services and reports directly to the Division's Deputy Director.  Responsibilities of this position include overseeing the planning, monitoring, evaluating and reporting on statewide rehabilitative programs within the Division of Blind Services. The incumbent will confer with internal and external individuals to determine needs and provide recommendations to management to meet those needs.  The incumbent ensures organizational policies are up-to-date, consistently written, and maintained on the intranet and internet.  The incumbent will provide management with status reports on programs, services, and quality initiatives.  The incumbent will review programmatic actions for compliance standards and will report all findings to the Director and Deputy Director of Blind Services.  

This position will work in conjunction with the DBS Leadership Team and other appropriate stakeholders.  This includes, but is not limited to, coordinating activities of the DBS staff, solidifying, and incorporating outcomes and responses, and presenting the final consolidated response and results to the Director and Deputy Director for approval.  This position will make recommendations and present such recommendations in a clear and concise manner to the Director and Deputy Director for approval and comment prior to completion or submission. 

Leadership:

• The incumbent supervises staff responsible for dispute resolutions, internal reporting and federal reporting. 
• The incumbent will communicate with, motivate, provide or coordinate training, and will direct the work of his/her subordinates. 
• The incumbent will utilize effective counseling and coaching strategies in accordance with agency personnel policies and procedures to ensure acceptable job performance of subordinates. 
• The employee must complete performance appraisals, develop accurate work plans, and approve monthly attendance and leave for each position under his/her direct report. 
• The incumbent will keep the Director, Deputy Director and the Personnel Administrator apprised of any personnel issues that may require corrective action.
• The incumbent will demonstrate accountability and support towards the goals of agency leadership and communicate the same to their subordinates. 
• The incumbent will model, demonstrate and guide other employees in the use of the principals of flexibility, adaptability, and approachability - while adhering to applicable laws, rules, policies, and procedures.  

Strategic Planning:

• The incumbent will oversee, coordinate and lead all strategic planning and special project activities for the division. 
• In consultation with internal and external stakeholders, the incumbent will lead to completion the DBS strategic plan and FDOE strategic plan components which are related to the division. 
• The incumbent will ensure that the strategic plan goals and activities are aligned with FDOE, DBS, and other state and federal requirements. 
• The incumbent will develop objectives and activities that increase the use of evidence-based best practices and the attainment of post-secondary credentials/certification (WIOA).
• The incumbent will oversee collaboration to ensure that the strategic plan goals are captured in the unified state plan and will assist with plan drafting and development. 
• The incumbent serves on the WIOA workgroup. 
• The incumbent will oversee the coordination of clarifying and inputting DBS final strategies into the FDOE Strategic Plan Portal. 
• The incumbent will oversee the development and administration of a project plan for soliciting feedback on the DBS Strategic Plan, analyze the results of such feedback and present suggested feedback to Senior Leadership for approval.  These activities will include posting feedback surveys on the DBS Intranet, reviewing material for the Rehabilitation Council Meetings and other public forums. 
• The incumbent will monitor all programs and ensure that the activities and tasks align with strategic plan goals and adhere to DBS policies, procedures, and guidelines.  

Quality Assurance:

• The incumbent will oversee the coordination of and when necessary, will coordinate and facilitate meetings, audit requests, pre-report action plans and corrective action plans resulting from audits conducted by the Office of Inspector General (OIG) and the Rehabilitation Services Administration (RSA).  This work currently includes but is not limited to the following:
• RSA - VR Monitoring Report
• Statewide Federal Awards (SWFA) Annual Audit conducted by the Florida Office of the Auditor General (OAG)
• FDOE OIG - IT Audit of Social Security Reimbursement (SSR) Tracker
• FDOE OIG - Social Security Reimbursement
• FDOE OIG - District Allocation 

COOP Coordination:

• The incumbent will serve as the division COOP Coordinator which includes oversight of all activities relating to the COOP for the division.  This includes but is not limited to: 
  • Updating and publishing COOP manuals on behalf of DBS and distributing final updates to the DOE Office of Emergency Management (OEM), DBS District Offices and the State Office.
  • In conjunction with the Deputy Director and the Personnel Administrator, oversees maintenance and makes updates to the Everbridge Emergency Notification System.  This may include making updates to the Everbridge employee contact list or sending out emergency notification messages. 
  • Stays abreast of FDOE and DBS emergency management policies, procedures, and guidelines.
  • Provides a COOP overview training at least annually for HR Liaisons and the State Office Operations Team. 

Reporting:

• The incumbent will oversee the construction of and submission of reports to the FDOE Government Relations Office that will illustrate the DBS monthly federal reports which are due. 
• The incumbent will ensure the reports are accurate and reflect current reporting requirements. 
• The incumbent will assist with completion of State/Federal reports as requested.  
• The incumbent will track and monitor expenditures in AWARE and MFMP requiring prior approval from RSA for the Deputy Director's approval. 
• The incumbent will coordinate with the DBS Leadership Team for future DBS expenditures in need of RSA prior approval. 
• The incumbent will construct draft approval for review and submission to RSA by the Director or Deputy Director. 
• Incumbent will lead to completion the Long-Range Program Plan (LRPP).  This includes overseeing the collaboration relevant for staff input, updating the plan as needed and required, providing leadership with updated data on the performance measures, and ensuring timely submission.  
• The incumbent will represent DBS on the advisory committee for increasing integrated employment for individuals with disabilities (WIOA). 
• The incumbent will work with DBS IT staff to establish, monitor, and consistently improve automated work flow processes in order to automate, streamline, and improve the accuracy of the reporting process.  
• The incumbent will oversee Survey Monkey development and administration to include survey development and renewals.  This includes maintaining a list of approved users, managing usernames and password requests, and providing FDOE templates and instructions on how to use the application. 
• The incumbent participates in the development of policies and procedures as a member of the policy team and ensures consistent implementation. 

 Preferred Qualifications: 

• Possession of a Bachelor's Degree or Master's Degree. 

To be considered for a position with the Division of Blind Services:

• All fields in the candidate profile (application) must be completed in its entirety.
• All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. 
• Periods of employment should include the supervisor's name and contact information. 
• Account for and explain any gaps in employment so that the hiring process is not delayed.  Gaps of employment of 3 months or more must be addressed on the application. 
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
• Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
• Resumes and other documentation can be attached to provide additional information.
• Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.
• The successful candidate must be able to pass a Level II Background screening.
• If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). 
• If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered.  

The Division of Blind Services is committed
to increasing recruitment and hiring of Veteran's and individuals
with disabilities and improving employment outcomes.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.