PROGRAM SPECIALIST I-DOE - 48003566

Requisition No: 838340 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST I-DOE - 48003566

 Pay Plan: Career Service

Position Number: 48003566 

Salary:  $35,317.26 to $42,380.71 

Posting Closing Date: 10/18/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Public Schools

Bureau Federal Education Programs

Location: Tallahassee Turlington Building

Program Specialist I – (CS)

Salary Range: $35,317.26 - $42,380.71

Bureau of Federal Education Programs Mission Statement

The Bureau of Federal Educational Programs provides technical assistance, program support and monitoring to local educational agencies that will lead to improved academic achievement outcomes for students who are disadvantaged, migrant, neglected, delinquent, at-risk, or homeless; or in rural and low-income schools.

Bureau of Federal Education Programs

Office Contact

Breeanna Weekley, 850-245-9938

Job Description

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function of this position.

*This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities

• Prepares and maintains records of all travel itineraries, vouchers, leave requests, and other personnel issues/documentation as required using technology equipment, such as computer and electronic calculator.
• The employee in this position serves as the personnel liaison for the Bureau of Federal Educational Programs (BFEP). This position is responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions and completing the electronic onboarding process through the People First system. Timesheets will be completed in the People First system by the 5th business day of the following month. Confidentiality of these matters will be maintained at all times.
• Coordinates Corr-Flow correspondence, legislative analysis, and other priority correspondence for the office.
• Handles all incoming and outgoing calls for the office. Forwards calls to the correct person within the unit and outside the unit.
• Assists with arrangements for conferences, meetings and workshops, assuring availability and adequacy of facilities.
• Approves Purchasing Card transactions via the Department's electronic tracking/approval system (WORKS).
• Coordinates dissemination of information through DOE Paperless Communication System.
• Schedule weekly 1:1 meetings with directors and staff under direction of the Bureau Chief.
• The employee in this position serves as the Property Custodian for BFEP. This position is responsible for keeping up-to-date and accurate inventory for all equipment located within the BFEP office. An annual inventory will be conducted along with processing transfers and ordering of equipment.
• The position will be responsible for ordering supplies as needed through the My Florida Marketplace (MFMP) platform.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of educational programs.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to analyze and interpret data.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Ability to deal effectively with a wide variety of people.

Minimum Qualifications:

• Ability to communicate effectively including verbal and written communication.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.