PROGRAM SPECIALIST II-DOE - 48001413

Requisition No: 810123 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST II-DOE - 48001413

Position Number: 48001413 

Salary:  38,175.54 

Posting Closing Date: 08/16/2024 

Florida Department of Education

Bureau Educator Certification

LOCATION: TALLAHASSEE

Program Specialist II – Career Service

Salary Range: $38,175.54 NON-NEGOTIABLE

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

Mission of the Bureau

“The purpose of Florida educator certification is to support the academic achievement of our students by assuring that our educators are professionally qualified for highly effective instruction. Florida educators must be certified to teach in our public schools and in many of our private schools. Educators include classroom teachers, school administrators, and other support professionals, such as guidance counselors and media specialists. The Bureau of Educator Certification (BEC) is committed to providing timely, accurate, and efficient services to all constituents.”

Link to page on Bureau of Educator Certification website

 DESCRIPTION
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Duties and Responsibilities

General Responsibilities:

• This employee’s time and effort are assigned to a dedicated function as is indicated on the monthly payroll.
• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• This position is responsible for providing primary support to the Operations section in the maintenance and coordination of the Bureau’s technical and operational infrastructure required by the operational processes and customized operating system.  Additionally, the position is responsible for assisting the Operations section in meeting the Bureau’s standards and goals for performance-based budgeting.
• Attendance is an essential function of this position.

Specific Responsibilities:

• This position is responsible for records management to assure the highest data quality and to enhance the integrity of the Bureau of Educator Certification information systems.
• Reviews and evaluates transcripts to distinguish programs that are immediately acceptable for eligibility determination and other programs that require detailed analysis.  Coordinates training for transcript verification.
• Prepares correspondence in response to request from the applicant, the public, university/school district personnel, and other individuals regarding certificate issues.
• Provides daily consultation and assistance as primary support to bureau staff in the review, correction and tracking of information errors within the certification technology system.  Investigates, assesses, analyzes, and makes recommendations to resolve issues and problems.
• Develops and implements data cleansing activities, procedures, and policies based on industry adopted standards for data quality.  This shall include the development and implementation of information system data auditing practices to support quality improvement efforts within all of the bureau’s operational work units.
• Develops tests, questionnaires, and procedures to measure and audit the effectiveness of operational policies and procedures to determine if objectives are being met.
• Prepares or assists in the documentation of standardized data quality management practices and procedures.
• Analyzes and tests technology system enhancements to identify errors and ensure conformance to data quality standards.
• Prepares or assists in the documentation of technology system change requests and enhancements.
• The incumbent in this position is responsible for records management to assist in the proper accounting for all property inventory maintained in the Bureau of Educator Certification.  Assists in the maintenance of accurate and up-to-date records of property and equipment inventory including borrowing and usage.
• Monitors the Bureau’s inventory of specialized paper, forms, and envelopes.  Places orders for these supplies well in advance of absolute need to ensure and support uninterrupted operational processes.
• Prepares reports and other documents in accordance with Bureau policies and procedures.
• Performs other duties as required.

Knowledge, Skills, and Abilities

• Knowledge of Florida State Board of Education Rules and procedures governing issuance of Florida Educator Certificates. 
• Ability to organize work activities.
• Ability to communicate effectively both verbally and in writing.
• Ability to exercise mature judgment.
• Ability to work independently and to establish and maintain effective working relationships with others. 

PREFERRED QUALIFICATONS

•          MS Office

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package –  www.myfrs.com
• 9 Paid Holidays and 1 Personal Holiday annually
• In-State Tuition Waivers
• Health Insurance for Individual or Family Coverage (over 80% employer paid)
• Basic Life Insurance Policy (State pays 80% of premium)
• Dental, Vision and Supplemental Insurance Options
• Career Service employees earn 8.667 hours of sick leave credits per month.
• Career Service employees earn 8.667 hours of annual leave credits per month.
• Tax-Deferred Medical and Child Care Reimbursement Accounts available     
• Tax-Deferred Savings Program available through payroll deduction 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.