PROGRAM SPECIALIST III-DOE - 48001852

Requisition No: 850835 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST III-DOE - 48001852

 Pay Plan: Career Service

Position Number: 48001852 

Salary:  $44,060.11 - $48,466.12 

Posting Closing Date: 04/22/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

Office of Contracts, Grants and Procurement Management Services

Location: Tallahassee Turlington Building

Position Title: Program Specialist III - DOE; CS (Position #48001852)

Salary Range: $44,060.11 - $48,466.12  

This Advertisement may be used to fill current and future vacancies for up to 6 months. 

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.   

Office Contact

Nancy Sauls, 850-245-0788 (Please leave a clear and concise message.)    

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Employee is expected to demonstrate knowledge, skills and ability to prepare, provide, and disseminate quality products representative of the Department's commitment to quality, efficient services, and practices.
• Maintain a current working knowledge of applicable federal and state laws, rules, regulations, and other guidance or interpretations.
• Review project applications and amendments as assigned and assist in the development and interpretation of policy. Ensures compliance with existing federal/state laws and regulations.
• Assist in the allocation, distribution and reporting of federal funds for eligible entities. Perform intake, review and distribution activities as needed.
• Maintain all official records for grant project awards/contracts for which employee is responsible. Receive and approve all invoices for grant project awards/contracts. Maintain records of payments and outstanding invoices. Maintain all financial records related to the management and operation of the grant project awards/contracts
• Provide technical assistance statewide to public television stations and public radio stations regarding all contracts and grant projects awarded to the stations; provide technical assistance through the bid process and other state purchasing procedures for the purchase of broadcast equipment for stations, the Capitol Technical Center and Florida Public Radio.
• Provide technical assistance statewide to historically black colleges and universities regarding all contracts and grant projects awarded; provides technical assistance as needed to assist in application development and monitoring activities.
• Coordinate the distribution and processing and assists in the monitoring of grant project awards and contracts as assigned. Maintains grants accounts budget.
• Perform regular assignments, including but not limited to, research, writing, editing; maintain spreadsheets and databases; develop budget amendments; prepare contracts; and prepare reports and presentations, as assigned.
• Analyze and recommend to supervisor changes that may be needed in program rules or statutory authority and drafts proposed language or review proposals made by others.
• Develop and maintain statistical and demographic reports on program applicants and recipients to provide a current snapshot of the program at any given period.
• Performs other duties as assigned.

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

 MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Ability to communicate effectively including verbal and written communication
• Proficiency in Microsoft Word and Excel

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants with experience in the Florida Grants System (FLAGS)
• Applicants with budget and accounting experience

MISSION STATEMENT 

“The Office of Grants Management oversees all aspects of grants management, grant training and grant development, including both state and federal grants and subgrants. Functions include tracking funding to be awarded as grants, managing competitions for grant programs as needed, selection of recipients and managing the application, award and amendment processes.”

https://www.fldoe.org/finance/contracts-grants-procurement//

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency. 

 WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - All full-time Career Service (CS) employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. CS Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Health Insurance for Individual or Family Coverage - State pays 80% of premium.  Life Insurance - State pays premium for $25,000 basic term life insurance for full time employee.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.     

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.