Florida Department of Education

Office of Commission for Independent Education Location: Tallahassee Turlington Building Position Title: Program Specialist III (CS) Salary Range: $44,060.11 - $48,466.12

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre- qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Shun Brooks or Brandon Eldridge, 850-245-3200

JOB DESCRIPTION:

The Program Specialist III-DOE must have knowledge of the technical aspects of Florida Statutes and F.A.C. Rules as they apply to the licensing of proprietary, vocational, technical, trade and business schools, and independent colleges and universities. The responsibilities of this position are consultative in nature and require that the individual function independently.

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.

The employee must possess a strong working knowledge of statutes and rules relating to Commission for Independent Education.

The employee must interact courteously with others.

The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

The employee must be flexible and be able to adapt to regular changes in policies and rules relating to institutional compliance.

The employee must maintain an organized work environment conducive to locating information and providing responses to institutions and management in a timely manner.

Attendance is an essential function of this position.

DUTIES & RESPONSIBILITIES:

The employee is responsible for executing the following functions: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Assists in the monitoring of various institutional application processes to ensure that deadlines are met.
• Works with the supervisor and the program specialists of the Licensure Unit to coordinate the timely processing of materials.
• Works with appropriate staff to send notices of delinquent applications and impending deadlines to institutional representatives. Forwards appropriate applications to Consumer Services for citation.

• Assists in maintaining and updating reference documents, procedures, and training materials for use by the program specialists of the Licensure Unit.
• Assists with compiling institutional information and documents for review by the Commission’s general counsel and management.
• Assists in the preparation of Quality Control and the Commission meeting agenda.
• Prepares legal clerked orders for review by General Counsel, makes corrections as necessary, ensures the clerked orders are mailed to the appropriate institution, and prepares the minutes to provide at the next regularly scheduled Commission meeting.

• Performs other duties as required.

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function of this position.

MINIMUM QUALIFICATIONS

• • High School Diploma
  • Minimum of two (2) years of professional or nonprofessional experience in administrative work, regulatory work, consumer complaint program work, business administration, customer service, or public relations.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both the professional and educational experience.

THE MISSION STATEMENT OF THE HIRING OFFICE

“The Commission for Independent Education has statutory responsibilities in matters relating to nonpublic, postsecondary, educational institutions. In keeping with the Florida Department of

Education’s goal of producing a seamless educational system, some of these functions include consumer protection, program improvement, institutional policies and administration, data management, and licensure of independent schools, colleges and universities.”

Commission for Independent Education Webpage

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435,