PROGRAM SPECIALIST III-DOE-SES - 48003643

Date:  Feb 6, 2024
Location: 

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 810330 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST III-DOE-SES - 48003643

Position Number: 48003643 

Salary:  42,776.81 

Posting Closing Date: 02/23/2024 

Florida Department of Education

Bureau of Educator Certification

LOCATION: TALLAHASSEE

Program Specialist III – SES

Salary Range: $42, 776.81

 

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

 

Mission of the Bureau

“The purpose of Florida educator certification is to support the academic achievement of our students by assuring that our educators are professionally qualified for highly effective instruction. Florida educators must be certified to teach in our public schools and in many of our private schools. Educators include classroom teachers, school administrators, and other support professionals, such as guidance counselors and media specialists. The Bureau of Educator Certification (BEC) is committed to providing timely, accurate, and efficient services to all constituents.”

Link to page on Bureau of Educator Certification website

 

 DESCRIPTION
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

 

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

 

Duties and Responsibilities

  • Employee’s time and effort are assigned to a dedicated function as is indicated on the monthly payroll.
  • The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
  • The employee must interact courteously with others.
  • The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

 

General Responsibilities:

  • This position is responsible for providing primary support to the Senior Educational Program Director in the maintenance and coordination of the Bureau’s technical infrastructure required by the customized operating system.  Additionally, the position is responsible for assisting the Senior Educational Program Director in meeting the Bureau’s standards and goals for performance-based budgeting.  This position requires in-depth analytical skills, familiarity with Florida Statutes and State Board of Education Rules governing the educator certification process and the ability to work independently.
  • Attendance is an essential function of this position.

 

Supervisor Responsibilities:

  • As a supervisor, the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of his/her subordinates.  In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report.  Timesheets will be completed in the People First system by the 5th business day of the following month.  The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.

Specific Responsibilities:

  • Serves as Records Management Team coordinator and staff supervisor for fee processing, fingerprint processing, and data quality processing, also providing assistance in the directives of those work units.  Collects and analyzes production data relative to these work units for performance-based budgeting accountability.
  • Ensure compliance with Florida Statutes and procedures for the receipt and deposit of certification fees.  Document procedures and provide training to staff involved directly and indirectly with fee processing.
  • Ensure compliance with Florida Statutes and procedures for the receipt and management of fingerprint cards and background screening results for certification applicants.  Document procedures and provide training to staff involved directly and indirectly with fingerprint processing.
  • Facilitate established data quality audit procedures to ensure data integrity within the certification records management system.  Review, evaluate and implement modifications to data quality audit procedures to enhance and increase operational efficiency.
  • Prepares correspondence in response to requests from the applicant, the public, university/school district personnel, and other individuals regarding certification issues.
  • Collects and analyzes Production methodology and statistical data and recommends to the Program Director strategies for increased efficiency and effectiveness.
  • Prepares reports and other documents in accordance with Bureau policies and procedures.
  • Assists with the formulation, recommendation and coordination for implementation of modifications to existing certification systems and processes to comply with changes in statutes, rules, other offices and units, and Bureau direction.
  • Assists in the selection and requisition process for purchasing specialized equipment needed for Bureau operations and maintenance of the computerized database and imaging systems.
  • Determine OPS personnel needs at times of increased workload.
  • Performs other duties as necessary for the effective operation of the Bureau of Educator Certification as assigned by the Senior Educational Program Director for Operations & Technology.

 

Knowledge, Skills, and Abilities

  • Knowledge of Florida State Board of Education Rules and procedures governing issuance of Educator’s Certificates and renewal of certificates.
  • Thorough knowledge of the application process.
  • Skills in keyboarding, updating database files, operating imaging system and operating telephone system.
  • Ability to organize work activities, handle difficult situations to prevent problems.
  • Ability to prepare forms for computer entry, to communicate effectively both verbally and in writing and to establish and maintain effective working relationships with others.

 

Minimum Qualifications

MS Office

 

 

Preferred Qualifications

Supervisory Experience

 

 

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

  • State of Florida Retirement package –  www.myfrs.com
  • 9 Paid Holidays and 1 Personal Holiday annually
  • In-State Tuition Waivers
  • Health Insurance for Individual or Family Coverage (over 80% employer paid)
  • Basic Life Insurance Policy (State pays 80% of premium)
  • Dental, Vision and Supplemental Insurance Options
  • Vacation and Sick Leave
    • Selected Exempt Service (SES) positions shall be credited 176 hours of annual leave
    • Ability to earn 104 Hours of Paid Sick Leave (annually)
  • Tax-Deferred Medical and Child Care Reimbursement Accounts available     
  • Tax-Deferred Savings Program available through payroll deduction 

 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

 

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

  • Include supervisor names and phone numbers of all periods of employment.
  • Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
  • Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
  • It is unacceptable to use the statement “See Resume” in place of entering work history.
  • Periods of employment should be entered with the most recent/current listed first.
  • If claiming Veteran’s Preference, the candidate MUST attach supporting documentation (DD214).
  • If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
  • All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee