PROGRAM SPECIALIST IV-DOE - 48000394

Requisition No: 839465 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48000394

 Pay Plan: Career Service

Position Number: 48000394 

Salary:  $54,000 - $59,000 

Posting Closing Date: 11/06/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Career and Adult Education

Bureau of Standards, Benchmarks and Frameworks

Tallahassee Turlington Building

Program Specialist IV – DOE (CS)

Salary Range: $54,000 – $59,000

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education (Link to agency website)

Office Contact

Kathryn Wheeler, Director of Apprenticeship, 850-245-9038

Job Description

This position is for the Region 1 and 2 Apprenticeship Training Representative (ATR) serving Bay, Calhoun, Dixie, Escambia. Franklin, Gadsden, Gulf, Hamilton, Holmes, Jackson, Jefferson, Lafayette, Leon, Liberty, Madison, Okaloosa, Santa Rosa, Suwannee, Taylor, Wakulla, Walton, Washington Counties. The ATR is responsible for promoting, developing, servicing and monitoring registered apprenticeship and preapprenticeship programs with public or private sector sponsorship in officially recognized apprenticeable occupations, ensuring registered programs adhere to all applicable state and federal rules and regulations regarding apprenticeship and preapprenticeship programs, coordinate with associates in “One Stop” Centers (CareerSource Florida) for the purpose of providing registered apprenticeship training opportunity information to clients seeking employment through services provided through local workforce development boards. The position is in the Division of Career and Adult Education, Office of Apprenticeship with an office location in Region 1 or 2.

Duties and Responsibilities

• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Attendance is an essential function of this position.

PROGRAM PROMOTION

Promote apprenticeship and preapprenticeship programs through personal contact, presentations and distribution of approved apprenticeship informational materials to/for:

• Employers, labor/management organizations, employer and contractor associations, local education agencies, local government officials, chambers of commerce, and other interested parties.
• Students, educational counselors, government and private sector agencies involved in job placement and referral, and other interested parties.
• Conferences and work fairs.

PROGRAM DEVELOPMENT

Develop apprenticeship and preapprenticeship programs in apprenticeable occupations through organizational and industry contacts with prime sponsor representative(s).

• Make initial and subsequent on-site visits to provide program information.
• Assists in establishment of the sponsor’s program committee or administrative authority.
• Instruct the committee or program authority regarding its duties and responsibilities.
• Provide instruction to program directors or coordinators regarding the program operation and maintenance of apprentice records.
• Secure a journeyworker wage survey to establish the program’s wage rate.
• Inspect facilities or work sites for the purpose of completing work processes and coordinating related technical instruction.
• Assist the sponsor or sponsor’s committee in development of program standards acceptable for approval and registration.
• Develop the registered program standards with the sponsor or sponsor’s committee and, assist the sponsor in the procedures of registering new apprentices into the program.
• Assist and coordinate with local educational agencies and registered apprenticeship program sponsors in the development and implementation of training programs to further student career paths into high-skill, high-wage employment opportunities.

PROGRAM SERVICING

• Provide technical assistance to registered apprenticeship and pre-apprenticeship programs.
• Plan and perform quality assessments in accordance with requirements in Title 29 CFR Part 29 titled Labor Standards for the Registration of Apprenticeship Programs and Title 29 CFR Part 30 titled Equal Employment Opportunity in Apprenticeship.
• Assist sponsor or attend sponsor’s committee meetings, as requested, to assist with amendments and revisions to registered program standards.
• Provide consultation to sponsor and program representatives regarding programmatic issues and applicable apprenticeship and pre-apprenticeship rules and regulations.
• Process individual apprentice actions such as registration, cancellations, reinstatements, credit and repeat periods, makes appropriate entries into the Registered Apprenticeship Partners Information Data System (RAPIDS).
• Distribute processed files to the respective program sponsor and the central office.
• Review and forward actions for apprentice completions to the central office for issuance of completion certificate.
• Maintain appropriate records regarding every registered apprenticeship and preapprenticeship program on assigned workload.
• Assist registered programs in the coordination of activities with other government agencies and related entities involved in apprenticeship.
• Attend special program activities and functions honoring apprentice activities and completions.
• Provide consultation to program sponsor’s regarding the selection of minorities and females in accordance with the program’s goals and timetables.
• Perform other requested services within the authority given to agents of the registration agency.

PROGRAM MONITORING:

Conduct site and/or desktop evaluations of programs to ensure quality programs and equal employment opportunity compliance.

Quality Assessment

• Monitor programs regarding compliance with registered program standards.
• Provide technical assistance to sponsors, employers, and apprentices regarding complaints as outlined in the program standards.
• Perform program analysis to recognize strengths and weakness.
• Initiate request to de-register a program for violation of registered standards.

Equal Employment Opportunity Compliance

• Perform Equal Employment Opportunity/Affirmative Action Compliance Reviews on assigned workload programs with five or more apprentices in accordance with requirements established in Title 29 Code of Federal Regulations, Part 30 titled Equal Employment Opportunity in Apprenticeship and Training.
• Attend apprentice selection interviews upon request of the program sponsor or sponsor’s committee to provide technical assistance for program compliance with selection requirements set forth in Title 29 CFR, Part 30.

ADMINISTRATIVE

• Prepare and submit travel itineraries and reimbursement reports in a timely manner.
• Submit monthly timesheets by required due date.

OTHER DUTIES AS ASSIGNED

• Perform and complete in a professional and timely manner other assignments as delegated by the Senior Educational Program Director, the Division of Career and Adult Education, of the Department of Education.

Who We’re Looking For

The ideal incumbent is someone who has a working knowledge and understanding of state rules and regulations regarding Registered Apprenticeship and Preapprenticeship. Someone who is productive under tight timeframes, can balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

• Must possess a working knowledge of the registered apprenticeship system
• Ability to enter and use data in the database system
• Good communication skills
• Ability to successfully interface with the public at large
• Must be self-motivated and be able to follow a prescribed agenda
• Must possess good information technology skills 

Minimum Qualifications:

• Two to six years of professional experience working in Registered Apprenticeship or Preapprenticeship.
• Ability to communicate effectively including verbal and written communication.
• Ability to travel (This includes approximately five (5) day trips per month within Regions 1 and 2 and approximately two (2) overnight trips outside of Region 1 and 2 per year.)

Educational Substitutions

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

• An associate’s degree from an accredited college or

• A bachelor’s degree from an accredited college or university.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)

*Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth      

* Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: (CS)

Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.