PROGRAM SPECIALIST IV-DOE - 48000955

Requisition No: 830477 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48000955

 Pay Plan: Career Service

Position Number: 48000955 

Salary:  $48,140.46 

Posting Closing Date: 07/15/2024 

Total Compensation Estimator Tool

Program Specialist IV

Career Service

Division of Technology and Innovation

Location: Turlington Building,

Tallahassee, FL

Starting pay range: $48,140.46 – 10% above the pay grade minimum.

“Employment is contingent upon successful completion of a level 2 background screening pursuant to Chapter 435, Florida Statutes."

Florida Department of Education Mission Statement:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement

2. Seamless Articulation and Maximum Access

3. Skilled Workforce and Economic Development

4. Quality Services

Florida Department of Education (agency website)

The Division of Technology and Innovation within the Florida Department of Education is seeking a motivated individual to serve in a full-time position as a Program Specialist IV in the Bureau of PK-12 Education Information Services (EIS). PK-12 EIS facilitates K-12 school data collections and reporting and is responsible for providing guidance and directions to school district Management Information Services personnel on Staff Data file submissions. Data collections are primarily survey based with occasional supplemental file submission needs.

Under the supervision of the PK-12 EIS Manager, the Program Specialist must perform well independently and as part of a team. The applicant must be able to develop work products from concept to completion to include assisting in technical writing and analysis. The ideal candidate should have excellent written and verbal communication skills.

AGENCY VALUES:

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance expectations sometimes under stressful conditions.

The employee must interact courteously with others.

The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

 Attendance is an essential function of this position.

EXAMPLES OF WORK PERFORMED:

Provides assistance to school district staff in the interpretation of database reporting and editing procedures, element definitions, student populations to report and reporting timelines.

Responsible for or assists with developing and updating data elements, reporting formats, program specific technical assistance documents and edit specifications for use with the DOE Information database and, at times, other data collection instruments. Consults with Department of Education staff regarding program area data requirements and with Education Data Systems staff regarding technical requirements.

Responds to data requests from various customer groups such as Department and school district personnel, legislative staff, the media, and other interested individuals. The requests range from simple questions to complex reviews of available data.

In conjunction with program area Department staff and other users, develops specifications for data files and reports to meet information needs.

Retrieves and synthesizes data in order to meet local, state, and national agency data requirements. When necessary, meets with Department staff and reviews information needs/requests of various governmental agencies, and determines the most efficient manner to respond.

Provides data to and consults with Education Accountability Reports staff and other Department staff in the production of Department of Education statistical publications and reports of both a general and specific nature that provide data needed by users for management decisions. This includes planning how the data are retrieved, organizing the data in manageable form and providing relevant and necessary explanations for data analysis.

Consults with and assists Department of Education staff in responding to ad hoc or non-recurring data requests.

Represents the Department and Division at meetings and conference dealing with management information and educational programs.

Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the Windows environment, including extensive familiarity and expertise with Microsoft Office software including Word, Excel and PowerPoint, plus familiarity with Outlook.

Knowledge of data management software.

Skills applied in the formatting of statistically based publications, including data review.

MINIMUM QUALIFICATIONS:

Experience as described above can substitute on a year-for-year basis for the required college education. A minimum of three (3) years of data analysis and reporting experience.

Must have one (1) year of experience interpreting, administering and/or communicating policies and procedures.

EDUCATIONAL SUBSTITUTIONS:

A bachelor’s degree from an accredited college or university and three (3) years of experience in analysis, planning, research, evaluation, or administrative work; or

A master’s degree from an accredited college or university can substitute for one year of the required experience.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.

NOTE:

Attendance is an essential function of this position.

The incumbent in this position may be required to travel 10% of the time.

Preference will be given to those who have proven analytical and data base experience.

BACKGROUND SCREENING REQUIREMENTS:

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications.

No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.