PROGRAM SPECIALIST IV-DOE - 48003302

Requisition No: 842722 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003302

 Pay Plan: Career Service

Position Number: 48003302 

Salary:  $49,700 - $52,000 

Posting Closing Date: 12/20/2024 

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Florida Department of Education

Division of Public Schools

Bureau of Federal Education Programs

Location: Tallahassee Turlington Building

Program Specialist IV – DOE – CS

Position Number: 48003302

Salary Range: $49,700 - $52,000

This advertisement may be used to fill multiple vacancies up to six months.

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

Office Contact

Matthew Wiley, 850-245-9732

Job Description

This highly professional position is responsible for providing technical assistance for program/school improvement and monitoring school district and state agency programs to facilitate the increase of student achievement, the review of project applications/amendments, assist in the interpretation of appropriate federal/state laws, regulations, policies and procedures as related to educational disadvantaged and at-risk students in assigned regions.

*This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities

• Assist the Bureau of Federal Educational Programs (BFEP) and LEAs in implementing all aspects of the Title I, Part A program as prescribed in the Every Student Succeeds Act (ESSA).
• Assist school districts in improving and increasing student academic achievement at all levels for educationally disadvantaged and at-risk students.
• Participate in the development of program goals and objectives for the Bureau; recommend, implement, and administer methods and procedures to enhance the effectiveness of TIPA program processes, as appropriate to achieve the overall mission and vision of the Bureau.
• Serve as primary liaison to assigned LEAs throughout the state on all matters that relate to program implementation and activities.
• Provide training to ensure LEAs comply with requirements of the Title I Program as prescribed under the ESSA as well as assisting the district with meeting performance outcomes that increase student achievement.
• Review the collection, compilation, and analysis of program activity data; develop, write, edit, and present comprehensive statistical and narrative program reports and evaluations.
• Coordinate and support the review of program applications and amendments by the timeline established by the Department.
• Conduct program-monitoring activities to ensure LEAs comply with provisions of ESSA and meet FDOE expectations.
• Provide ongoing, timely technical assistance and support to LEAs to ensure compliance with all ESSA program requirements.
• Assist LEAs with day-to-day problem solving, regarding program-related needs and issues.
• Coordinate with other programs to improve teaching and learning for students attending schools funded by Title I.
• Participate in staff/professional development training and workshops.
• Create high-quality training materials and resources that relate to program activities and implementation.
• Perform other duties and responsibilities as required to support the mission and function of the Bureau.
• Liaison between the Bureau Chief and the Committee of Practitioners (COP).
• Editor/Proofreader for the BFEP (e.g., Technical Assistance Papers (TAPs), Resources/Tools: checklists, handbooks, manuals, guides, templates).

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

Ability to solve problems

Ability to communicate effectively verbally and in writing

Ability to plan, organize and coordinate work assignments

Ability to establish and maintain effective working relationships with others       

Knowledge of policies, practices and procedures affecting ESE and related federal laws and regulations, state statues and rules.

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

Knowledge of state travel and purchase order system. 

Ability to accurately prepare travel authorizations, travel reimbursement, and requisitions for purchase in a timely manner. 

Ability to make travel and hotel accommodations for Bureau personnel and department contract personnel. 

Knowledge of proper grammar and spelling of the English language. 

Ability to type letters, perform mail merge function, construct tables and construct labels in Word. 

Knowledge of how to organize and schedule meetings. 

Ability to organize materials for large mail outs, ability to operate fax machine, copiers and printers. 

Ability to diagnose and evaluate minor operation malfunctions on fax machine, copiers and printers.

Minimum Qualifications

• 1-3 years of clerical experience.
• Ability to communicate effectively including verbal and written communication.

Preferred Qualifications

Preferences will be given to applicants who have excellent writing skills, are proficient in using Microsoft Office software, and are equipped to organize and complete multiple tasks simultaneously.

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service Website

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.