PROGRAM SPECIALIST IV-DOE - 48003310

Requisition No: 847886 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003310

 Pay Plan: Career Service

Position Number: 48003310 

Salary:  $49,584.67 - $52,063.90 

Posting Closing Date: 03/02/2025 

Total Compensation Estimator Tool

This is an Internal Agency Only Advertisement!

Florida Department of Education

Division of Finance & Operations

Office of Contracts, Grants and Procurement Management Services

LOCATION: Tallahassee Turlington Building

Program Specialist IV - DOE (Position Number: 48003310)

Salary Range: $49,584.67 - $52,063.90

“The Office of Grants Management oversees all aspects of grants management, grant training and grant development, including both state and federal grants and subgrants. Functions include tracking funding to be awarded as grants, managing competitions for grant programs as needed, selection of recipients and managing the application, award and amendment processes.”

https://www.fldoe.org/finance/contracts-grants-procurement//

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.   

This Advertisement may be used to fill current and future vacancies for up to 6 months.

Who We’re Looking For

Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance expectations sometimes under stressful conditions.

Employee must interact courteously with others.

Employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of this position.  

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Duties and Responsibilities:

1. Coordinates with appropriate program personnel in the development and implementation appropriate procedures for grants management including but not limited to:
   1. Development and dissemination of forms and procedures for calls and applications
   2. Provision of technical assistance to applicants in the development of applications and amendments
   3. Coordination of the technical and fiscal review of applications and amendments submitted for funding/approval
   4. Preparation of documents necessary for approval of applications and amendments and issuance of grant award and amendment approval letters
   5. Maintenance of records on all grant programs and individual approved projects
   6. Maintenance of summaries and analysis of funding allocations and expenditures
   7. Maintenance of current status information on assigned grants and grant programs and development of reports, upon request.

2. Provides technical assistance to school districts and other fiscal agents on the appropriate implementation and management of assigned grants.

3. Participates, as assigned in project review and monitoring activities.

4. Maintains a working knowledge of all state and federal laws and rules for the education of students with disabilities 

with emphasis on those relating to the use of federal funds, and provides information to district and agency staff

verbally and in written form.

5. Assists in the development of automated systems for planning, tracking, and managing assigned grant programs and uses such systems for the efficient performance of tasks and responsibilities.

6. Collaborates with other staff through work groups and special assignments to meet school district and agency needs for information, assistance, support, and training with regard to the management of grants and programs for students with disabilities.

7. Assists in the development of funding projections and planning documents related to state and federal grant programs.

8. Analyzes policy issues upon request, as related to use of funds in entitlement and discretionary grant programs and provides recommendations for actions.

9. Assists in the follow-up and response to findings of auditing and monitoring reports a related to assigned discretionary and entitlement grant programs.

10. Coordinates as assigned, with other Department units to ensure efficient and effective management of assigned grant management.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of the principles and techniques of effective communication
• Knowledge of administrative principles and practices
• Knowledge of the methods of data collection
• Ability to review and monitor policies and procedures for compliance with applicable requirements
• Ability to evaluate and analyze data relating to grants management activities
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to grants management activities
• Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents
• Ability to utilize problem-solving techniques
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively. 

  ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

APPLICATION INFORMATION AND REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps of 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps of 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287 

LEAVE & BENEFIT INFORMATION: (CS)

• Annual Leave - All full-time Career Service (CS) employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. CS Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Health Insurance for Individual or Family Coverage - State pays 80% of premium.  Life Insurance - State pays premium for $25,000 basic term life insurance for full time employee.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.  

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.