PROGRAM SPECIALIST IV-DOE - 48003530 1

Requisition No: 816628 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003530 1

Position Number: 48003530 

Salary:  48,140.52 

Posting Closing Date: 05/20/2024 

Florida Department of Education

Bureau Exceptional Education and Student Services

LOCATION: TALLAHASSEE

Program Specialist IV – Career Service

Salary Range: $48,140.52

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

““The Bureau of Exceptional Education and Student Services administers programs for students with disabilities. Additionally, the bureau coordinates student services throughout the state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities”

Bureau of Exceptional Education and Student Services' Website

DUTIES AND RESPONSIBILITIES

This position is assigned to the PAADS unit of BEESS, to assist with the management of processes and systems related to on-site monitoring for student outcomes and BEESS strategic plan. The employee’s time and effort is assigned to a dedicated function as is indicated on the monthly payroll. Attendance at work is an essential job function.

Professional Development

• Identifies and establishes written procedures and protocols to establish timelines, ensure continuous improvement, and capacity building of the section.
• Collaborates with bureau leadership and staff to build consensus of common language and understanding of timelines and expectations for monitoring activities for student outcomes.
• Takes initiative in managing projects from start to finish, soliciting expertise from colleagues where needed/appropriate.
• Researches and problem solves for assignments and collaborates with bureau staff, as needed.
• Maintains written procedures for all annual duties such as on-site monitoring procedures, LEA Determinations, Strategic Planning meetings and creates new ones as assigned.
• Collaborates with bureau staff on implementing new requirements for newly passed federal or state laws that have a direct effect on PAADS, including on-site monitoring visits.

LEA On-Site Monitoring, Technical Assistance and Data Support

• Collaborate with PAADS team on the annual LEA Determinations process, provide summary presentation for leadership review and create/route Chancellor Memos for Superintendents. Create a spreadsheet that includes all current data for all indicators to determine district needs.
• Analyze all district data and make recommendations for tiered support from BEESS that includes desktop and on-site monitoring.
• Create annual BEESS calendar that includes all project conference dates, BEESS annual activities and leadership availability to determine open dates for on-site visits.
• Coordinate all activities for onsite monitoring, including notifying districts, scheduling the visit, creating the on-site agenda, reviewing and analyzing school level data to select schools, leading all pre-planning conference calls and activities related to the visit.
• Collaborate with PAADS data team to create a PowerPoint presentation that includes district and school data to be shared at the welcome meeting by leadership.
• Create final on-site report templates including data for each area of the visit and provide to the on-site team lead, which includes the coordination of the final report review process and dissemination.

BEESS Strategic Plan and Stakeholder Support

• The employee is responsible for the following regarding strategic plan:
• Demonstrating knowledge of assigned indicator(s), related data and improvement activities;
• Oversee membership directory for Strategic Plan teams, including providing listserv for communication with leads.
• Schedules and plans quarterly strategic meetings with staff.
• Coordinates and plans all components of the annual face to face end of year strategic plan meeting.
• Creates timeline for annual strategic plan reviews with leadership that aligns with the annual SAC meeting when the strategic plan is printed and provided to members.
• The employee is responsible for the following regarding stakeholder support:
• Exhibits a customer focus in all relationships and actively participates as a member of the bureau.
• Meets the urgent requirements of our stakeholders by providing expertise, resources, and meeting individual adult learning styles that satisfy mutually determined needs.
• Creates or maintains navigation guides; drafts and maintains FAQs; develops presentations and manages events, as needed; and provides ongoing support.
• Facilitates development of communications related to bureau and section policies and procedures.
• Collaborates with others to prepare timely and accurate responses to stakeholder inquiries, including responses for parent calls.

General Supervision Website (GSW)

• Section administrator with User administrative access for the Strategic Plan and Monitoring for Performance components of the GSW.
• Update the Strategic Plan in the General Supervision Website as needed and provide ongoing support to team leads for the Strategic Plan Component and the Monitoring for Performance component.
• Monitoring for Performance- Ensure that all districts visited and required actions are inputted each year for this component as well as coordinating with DRM on the collection of the required actions from the on-site final reports.
• Test the website to ensure all content, features, and functionality are operating as needed; initiates service requests to programmers for updates to the system; verifies the system is ready by date certain.
• e. Serves as the bureau’s admin user to provide access to strategic plan team members inside and outside    the bureau based on the needed level of behaviors.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of policies, practices, and procedures affecting exceptional student education and related federal laws and regulations and state statutes and rules; verbal and written communication skills; organizational skills, to include self-monitoring of assignments, meeting timelines, producing high quality reports, and anticipating needs of the team; ability to effectively communicate with school district personnel, families, advocacy organizations, and other professional groups; and ability to organize information, data.

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package –  www.myfrs.com
• 9 Paid Holidays and 1 Personal Holiday annually
• In-State Tuition Waivers
• Health Insurance for Individual or Family Coverage (over 80% employer paid)
• Basic Life Insurance Policy (State pays 80% of premium)
• Dental, Vision and Supplemental Insurance Options
• Career Service employees earn 8.667 hours of sick leave credits per month.
• Career Service employees earn 8.667 hours of annual leave credits per month.
• Tax-Deferred Medical and Child Care Reimbursement Accounts available     
• Tax-Deferred Savings Program available through payroll deduction 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.
• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.

All documentation is due by the close of the vacancy announcement

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.