PROGRAM SPECIALIST IV-DOE - 48003680

Requisition No: 819114 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003680

 Pay Plan: Career Service

Position Number: 48003680 

Salary:  $48,140.56-$57,768.67 

Posting Closing Date: 10/25/2024 

Total Compensation Estimator Tool

Florida Department of Education

Education Practices Commission

Location: Tallahassee Turlington Building

Program Specialist IV-CS

Salary Range: $48,140.56 - $57,768.67

Our Organization and Mission (or) Mission of the Bureau/Office of …

The statute-driven mission of the Florida Education Practices Commission is to enforce Professionalism Through Integrity (The Code of Ethics and The Principles of Professional Conduct of The Education Profession in Florida per State Board of Education Rules 6B-1.001 and 6B-1006, FAC, respectively) for all certified educators and applicants throughout the state, which ultimately protects the safety and educational opportunity of all Florida students.

Office Contact

Heather Chason, 850-245-0455

Job Description

The EPC operates with a small staff.  The PSIV position serves as the Clerk of Court for the EPC and is responsible for all hearing functions of the Commission.  These responsibilities are necessary to the functions of the EPC. This position acts as the Hearing Manager by determining agendas, setting case dockets, assisting with securing sites for hearing facilities, and oversees the compiling of all hearing materials. The incumbent will be responsible for setting deadlines for mitigations and communicating those deadlines to educators and applicants. This position will assist with implementing decisions of the Commission and establish standard practices and updating documents as needed. This position will perform all duties required of a Clerk of Court and functions as the EPC’s Clerk of Court. The PSIV will consult with, and aid where needed to legal counsel, provide direction and training to Commission members, and provide technical assistance to client groups in order that each individual whose case is filed with the Commission is given full due process of law.

Duties and Responsibilities

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

General Requirements:

• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
•  The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
•  Upholds and performs duties and responsibilities of the EPC based upon applicable rules and statutory requirements.
• The employee must employ management practices and principles according to guidance from the Executive Director and DOE.

Specific Requirements:

• Responsible for opening and closing agendas, docketing cases on agendas and preparing agendas for publishing.
• Responsible for setting deadlines for mitigation and communicating those deadlines to educators and applicants.
• Reviews Election of Rights, mitigation, and any other case document to ensure cases are heard in the proper forum.
• Ensures the proper structure of EPC's paperless system.
• Assists with implementing decisions of the Commission, establishing standard practices and updating documents as needed. Maintains a vigilence for improvement and accountability, assisting with or managing new and existing projects, objectives and goals to move the Commission forward.
• Ensures all key data are tracked and reported.
• Recommends EPC's annual hearing calendar to the Executive Director based on zoning objectives and other Commission priorities.
• Proposes hearing panel scheduling to theExecutive Director based on statutory requirements, hearing zones, member training and planning/committee meetings and member rotation.
• Responsible for training and overseeing all information entered into external databases such as NASDTEC, DOAH and ICMS.
• Consults with and provides assistance where needed to legal counsel, provides direction and training to Commission members, and provides technical assistance to client groups in order that each individual whose case is filed with the Commission is given full due process of law.
• Responds to inquiries from interested parties about the scheduling of hearings and issuing of final orders.
• While the Legislature is in session, tracks all proposed legislation regarding archiving, public records and exemptions.
• Acts as a leader within EPC's Administrative Offices.
• Performs all other duties as assigned.
• Attendance at work and at hearing are essential job functions.
• Manages the preaparation, accuracy and timeliness of Final Orders.
• Manages the Final Order Index electronically and determines appropriate Index Numbers based on EPC Rules and applicable statutes.
• Maintains an official log of all Orders not indexed and the basis for not assigning and Index number.

Knowledge, Skills, and Abilities

Ability to use WORKS.

Ability to understand and apply Florida Statutes and FDOE rules and policies.

Knowledge of internal control concepts

Ability to analyze and interpret case files.

Ability to solve problems.

Ability to communicate effectively verbally and in writing.

Ability to plan, organize and coordinate work assignments.

Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations.

Ability to establish and maintain effective working relationships with others.      

Knowledge of Policies, practices and procedures affecting ESE and related federal laws and regulations, state statues and rules.

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

Minimum Qualifications:

• Knowledge in the following databases NASDTEC, DOAH, and ICMS.
• Basic knowledge of administrative legal functions.
• Ability to communicate effectively including verbal and written communication.
• Ability to travel.
• Ability to proof work product.
• Ability to read and interpret Administrative Law documents.

Preferred Qualifications

Preferences will be given to applicants who have excellent writing skills, presentation experience and an educational legal background.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Social Security website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.