Requisition No: 871647 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE-SES - 48000093

 Pay Plan: SES

Position Number: 48000093 

Salary:  $54,000.00 to $60,000.00 

Posting Closing Date: 03/20/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

Bureau of School Business Services

Office of Funding and Financial Reporting Section

Location: Tallahassee Turlington Building

Position Title: Program Specialist IV – DOE – SES

Salary Range: $54,000.00 to $60,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Cheyenne Silva: 850-245-9491

JOB DESCRIPTION:

This position performs complex, high-level duties under the limited supervision of the Education Policy Director within the Funding and Financial Reporting Section of the Bureau of School Business Services, Division of Finance and Operations. This position is responsible for generating and compiling data for statistical publications and reports of both a specific and general nature. These reports support statutory reporting requirements and inform management decisions for school districts, the legislature and the public. Responsibilities include utilizing existing information sources, identifying data collection needs, and organizing reporting formats. This position also collects, aggregates, and summarizes complex data and performs calculations to support numerous ad hoc data requests and reporting needs.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Participates in the creation, publication and/or review of numerous printed reports and reports displayed or generated on the Department’s website including the Funding Book for Florida School Districts, the Full Time Equivalent Student General Instructions, the Florida Education Finance Program (FEFP) Publication, the Florida Price Level Index, the FEFP Allocation Conference Manual, Charter and Department of Juvenile Justice revenue worksheets, legislative budget request materials, Capital Outlay and Debt Service Instructional Units, Florida School Finance Officers Association presentations, Florida Association of Management Information Systems presentations, and various reports related to funding of Florida school districts and class size reduction.
• Prepares analyses of proposed legislative bills and summaries of proposed legislative bills.
• Create and perform calculations to support the department’s critical role of calculating and distributing billions of state dollars to support the operation of the state’s public schools. Calculations are made to pursuant to law and require the ability to correctly interpret each provision of law; communicate effectively with staff directors of legislative committees in instances where the law requires interpretation; translate these understandings into computations and subsequent periodic distribution of FEFP calculations and numerous categorical aids to school districts; and teach others how to do so. These detailed calculations are displayed in the Allocation Handbook, which is approved by the Allocation Conference composed of representatives from the Senate and House Appropriations Committees, the Governor’s Office of Planning and Budgeting, and the Deputy Commissioner of Education for Planning and Budgeting.
• Participates in the payment calculation process for FEFP, Class Size, Workforce and Family Empowerment payments. Verifies the replication of all payment calculations.
• Review of full-time equivalent student and transportation audits; verifies the calculation of audit finding adjustments; coordinates audit finding follow-ups with other offices.
• Completes online collection of data from one or more expenditure surveys and coordinates with other staff to obtain necessary date or insights.
• Coordinates with districts and OFFR staff and troubleshoots data collection to provide high quality survey information as possible.
• collection of FTE and Transportation Certification Letters and DJJ estimates. 
• Provides technical assistance to districts related to FEFP funding, Class Size Reduction compliance and funding adjustments, School Recognition funding and any related payments.
• Designs, develops and provides presentations, reports, memorandums, and tools designed to provide technical assistance such as the Charter School Revenue Estimate Worksheet. Research funding related questions and discusses potential concerns with administrative staff.
• Perform duties relative to internal operations of the section such as preparation of individual actions, submission of required reports and timely submission of forms and reports such as leave records other status reports where appropriate.
• Performs other duties or activities as assigned. 
• Travel may be required to perform assigned duties.

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate clearly and effectively both verbally and in writing.
• Ability to work independently and perform tasks and responsibilities with limited guidance and direction
• Ability to gather, analyze and organize information into logical format for presentation in reports, documents, and other written materials
• Ability to interpret and apply laws, regulations, policies, and established procedural guidelines
• Ability participate in meetings with executives from public, not-for-profit and private sectors
• Ability to apply policies and procedures to situations to assess performance, compliance, and effectiveness of operations
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to gather and organize data into a logical format for presentation in reports, documents, and other written materials

MINIMUM QUALIFICATIONS:

• Four years’ experience in Accounting, Finance, Mathematics or related fields
• Experience in Microsoft Office (Excel, Word, PowerPoint, Outlook)

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both professional and educational experience.
• Applicants who have direct experience working for the State of Florida
• Applicants who complete application information and hire requirements listed in the advertisement to completion.

EDUCATIONAL SUBSITITUIONS:

• A bachelor’s degree from an accredited college or University in Accounting, Finance, Mathematics or related field can substitute for 4 years of direct experience.
• A master’s degree from an accredited college or University in Accounting, Finance, Mathematics or related fields can substitute for 6 years of direct experience.

BUREAU OF SCHOOL BUISNESS SERVICES:

The Bureau of School Business Services provides leadership, assistance, training and monitoring services for Florida School districts related to business operations. The major service areas include funding and financial reporting and school transportation management.

• Funding and Financial Reporting
• School Transportation
• Fixed Capital Outlay

Bureau of School Business Services

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.