PROGRAM SPECIALIST IV-DOE - SES - 48000468

Requisition No: 859374 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - SES - 48000468

 Pay Plan: SES

Position Number: 48000468 

Salary:  50,584.68-52,000.00 

Posting Closing Date: 09/04/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of (Public Schools)

Bureau/Office of Safe Schools

Location: Tallahassee, FL

Position Title: Program Specialist IV (SES)

Salary Range: $50,584.68-$52,000.00

**Anticipated Vacancy**

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process

OFFICE CONTACT:

Genesis O'Neal, 850-245-9450

JOB DESCRIPTION:

This position must be capable of handling multiple priorities in a high-volume setting relating to the various subject matter areas within the Office of Safe Schools (OSS). This is a highly responsible and professional position that will serve as a Contract Manager managing multiple contracts for the Office of Safe Schools. This position is responsible for performing highly technical, consultative, and administrative work. This position will collaborate with each section within the office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. 

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Serve as the primary point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues. 
• Maintain good working relationships and close coordination with stakeholders from partnering agencies, vendors, and subrecipients.
• Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent, and accountable manner.
• Review and approve deliverables, monitor provider performance and ensure accountability for service provision.
• Review, approve, and process provider invoices and maintain detailed accounting and expenditure documentation.
• Maintain official contract agreement files in accordance with statute, department operating procedures, funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
• Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed.  Monitoring activity includes desk audits, file reviews, corrective action planning and technical assistance where necessary.
• Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.
• Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to OSS contracts for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.
• Perform other related duties as required.

WHO WE’RE LOOKING FOR:

 The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

 Minimum Qualifications

• At least 2 years of professional work experience
• High School diploma or equivalent
• Proficient in Microsoft Office Suite
• 1 year of contract experience.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both the professional and educational experience.
• Applicants who have direct experience with contracts.
• Applicants who complete application information and hire requirements listed in the advertisement to completion.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT 

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education (Link to office page or agency website)

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.