PROGRAM SPECIALIST IV-DOE - SES - 48003319

Florida Department of Education

Office of Safe Schools

LOCATION: TALLAHASSEE

Program Specialist IV - SES

Position Number: 48003319

Salary Range: $49,584.72

Anticipated Vacancy

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

Office of Safe Schools Mission Statement

Who we are and what we do: The Office of Safe Schools serves as a central repository for best practices, training standards and compliance oversight in all matters regarding school safety and security. Our mission is to support districts in providing a safe learning environment for students and educators.

Primary goals of the office: Prevention, Intervention, and Emergency Preparedness Planning

Job Description

Provide support to the Executive Director of the Office of Safe Schools in the implementation of the Department’s safe schools mission as established by the State Board of Education, the Commissioner of Education, and Legislature, through state goals, priority objectives, the Strategic Imperative Plan, and other policy and procedural directives related to K-12 education. 

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.  The employee must interact courteously with others.  The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.  Attendance at work is an essential job function.

Duties and Responsibilities 

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Assist the department with the development, updates, data management, and implementation of required reporting for safety, security and discipline incidents.
• Assist with the design, development, and format of required reports which meet industry reporting standards as well as addressing managerial reporting requirements.
• Exhibit knowledge and expertise in the supporting software applications, quality assurance, and reporting structure and the relationship to the data system.
• Verify that reports displayed or generated are readable, capture required information, and are functioning appropriately.
• Assist in verifying accuracy and reliability of data received from district and/or schools.
• Conduct reviews of applications and district reports to identify technical and reporting problems.
• Develop, review, and provide technical assistance materials and support regarding functionality, user management, and the data collection process for school district personnel.
• Provide technical assistance and guidance to school districts with regard to their implementation of the strategies and activities necessary to address findings.
• Perform simple and complex Excel calculations and reports for the Office of Safe Schools as needed.
• Provide technical support in the department’s handling of school district audit findings, which includes timely review of audit findings, timely delegation of audit findings to other offices within the department, and timely follow-up with districts for resolution.
• Coordinate compliance and monitoring visits to schools and school districts to ensure adherence with various statutory requirements for safety and security reporting.
• Review programs periodically to ensure that activities conform with existing laws, regulations and agency policies.
• Report violations or concerns of improper safety and security reporting to proper authorities for corrective action.
• Identify training needs of a standing committee and arranges for training to address the identified needs.
• Perform related work as required.

Minimum Qualifications

• High School diploma or equivalent
• Proficient in Microsoft Office Suite
• Valid Florida Driver’s License
• Ability to travel up to 25%.

Knowledge, Skill, and Abilities

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Knowledge of safety and security standards and practices as applied to public schools;

Knowledge of school districts; methods of compiling, organizing, and analyzing data;

Knowledge of Microsoft Office products, including but not limited to Word, Excel, PowerPoint, Outlook and Visio;

Experience utilizing SQL, managing relational databases, normalizing datasets;

Experience utilizing extended functions of Microsoft Excel such as VLOOKUP and macros;

Experience utilizing statistical computing languages and/or performing statistical analysis on large datasets for reporting purposes;

Ability to analyze data; work independently and with teams;

Ability to understand, apply and accurately communicate applicable safety, security, and/or discipline standards, rules, regulations, reporting requirements, policies, and procedures;

Ability to plan, organize, oversee and coordinate work assignments;

Ability to communicate effectively verbally and in writing;

Ability to deal effectively with a variety of people;

Ability to establish and maintain effective working relationships with others;

Ability to conceptualize and organize multimedia products.

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package –  www.myfrs.com
• 9 Paid Holidays annually and One Personal Holiday each year
• Student Loan Forgiveness Program (Eligibility required)
• Ability to earn 104 Hours of Paid Sick Leave (annually)
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays 80% of premium
• Additional supplemental insurances available such as dental, vision, etc.     
• Tax-Deferred Medical and Child Care Reimbursement Accounts available     
• Tax-Deferred Savings Program available through payroll deduction 
• In-State Tuition Waivers

 BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on the application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Each field (address, city, and state, dates, phone numbers, etc.) must be completed. 
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation (DD214).
• If claiming the Right to Interview, the candidate MUST attach a copy of your official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.