PROJECT MANAGEMENT SPECIALIST III (WORKING TITLE: SCHEDULE & BUDGET MANAGEMENT ANALYST) - 43005022

Requisition No: 860988 

Agency: Financial Services

Working Title: PROJECT MANAGEMENT SPECIALIST III (WORKING TITLE: SCHEDULE & BUDGET MANAGEMENT ANALYST) - 43005022

 Pay Plan: SES

Position Number: 43005022 

Salary:  $60,000.00 - $75,000.00 

Posting Closing Date: 09/29/2025 

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: PROJECT MANAGEMENT SPECIALIST III

WORKING TITLE: SCHEDULE & BUDGET MANAGEMENT ANALYST

DIVISION: FINANCIAL SERVICES

BUREAU: FLORIDA PALM PROJECT

CITY: TALLAHASSEE

COUNTY: LEON

In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.

What is Florida PALM?

The Florida Planning, Accounting, and Ledger Management (PALM) Project is replacing the State of Florida’s current accounting and cash management systems with an integrated, enterprise financial management solution that will allow the State to organize, define, and standardize its financial management processes.

Who are we?

We are an innovative team of experts specializing in financial operations, business analysis, information technology, project management, change management and stakeholder relations. Working as part of the team at Florida PALM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.

To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm

SPECIAL NOTES:

Four (4) years of project management experience required. A postsecondary degree may be used as an alternative for the years of experience on a year-for-year basis.

Additional requirement:

• Project Schedule creation and maintenance experience.

Preferences:

• Budget preparation and monitoring experience.
• Experience in State of Florida budgeting, including preparation of Legislative Budget Requests.
• Knowledge of Project Management best practices.
• Experience with State of Florida projects and/or contracts.
• Experience using Microsoft Project.
• Effective communication with multiple levels of an organization.
• Knowledge of Florida Statutes and Administrative Code relating to budget and project management.
• Experience using Microsoft Office Suite, including Outlook, Word, Project, and Excel.

This position requires a security background check, including fingerprint as a condition of employment.

The annual salary range for this position will be $60,000.00 - $75,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection and analysis.
• Knowledge of personal computers and software.
• Knowledge of research tools.
• Knowledge of problem-solving and decision-making techniques.
• Skill in operating personal computers.
• Skill in research techniques.
• Skill in analysis.
• Skill in communication.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to prepare reports.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to collect, evaluate and analyze data relating to human resources.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to human resource program functions.
• Ability to compose correspondence.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

• Ability to exercise independent judgment and decision making.

BRIEF DESCRIPTION OF DUTIES:

This position assists in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project, reporting to the Schedule and Budget Management Team Supervisor.  Exercises discretion and independent judgement with respect to matters of significance. This position also provides consultation and expert advice to management and carries out major assignments independently. 

Project Management

• Identifying project management challenges and recommending solutions.
• Supporting planning activities related to Project work and monitoring Project deliverables using the Project schedule and other tools as identified to promote timely and accurate scheduling and progress information for the Project.
• Verifying compliance with procedures and rules governing the Project. 
• Analyzing Project performance using defined measures. 
• Monitoring adherence to the Florida PALM Project’s standards and procedures, including the Project Management Plan and Standard Operating Procedures.
• Preparing and reviewing written reports and verbal communication for management, on the Project’s current status, progress, and budget.
• Supporting the review of Project Change Requests, Risks, Action Items, Issues, Decisions, and Lessons Learned.

Operational

• Maintaining and reviewing the Project schedule and monitoring Project progress; and recommending solutions.
• Creating and managing updates of the Project RADAR and translating Task Coordinator submitted updates to the Project Schedule.
• Reviewing Project deliverables and work products to confirm adherence to Project quality standards and acceptance criteria.
• Assisting in developing and maintaining procedures for recurring Project activities.
• Supporting the verification of compliance with policies and procedures for the administration of general revenue or other trust fund monies.
• Supporting the developing and management of the Project’s monthly, yearly, and life-to-date Project financial documentation including a Spend Plan, Legislative Budget Requests, and Quarterly Budget Amendments.
• Supporting the tracking of legislative appropriations, funding releases and projections, incurred and actual Project costs, and reporting this information to Project leadership.
• Supporting the drafting and maintaining other legislatively required documents such as the Project’s Long Range Program Plan.
• Supporting the review of solicitation documents in collaboration with Contracts and Resources.
• Supporting the preparation of the Project’s Status Reports.
• Supporting compliance with policies and procedures for the administration of general revenue or other trust fund monies.
• Supporting the management of the Project’s Project Management Plan and Standard Operating Procedures.
• Assisting with compliance with rules, regulations, and laws governing project management, including those established by Florida Digital Service.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.