PROPERTY LOGISTICS ADMINISTRATOR - 72003716

Requisition No: 847447 

Agency: Management Services

Working Title: PROPERTY LOGISTICS ADMINISTRATOR - 72003716

 Pay Plan: SES

Position Number: 72003716 

Salary:  $75,445.76 

Posting Closing Date: 03/12/2025 

Total Compensation Estimator Tool

Property Logistics Administrator

Division of Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

This position reports to the Chief of Property Services and is responsible for providing professional support to the Chief and staff including preparing and maintaining spreadsheets on various issues and generating reports per the Chief's request.

• Provide recommendations to promote the most efficient and effective accomplishment of the operating objectives at the lowest cost.  Establish timetables for completion of specific tasks.  Conduct special studies, inquiries to analyze problems and issues stemming from management practices and recommends corrective action. 
• Compose routine correspondence.
• Supervise Property Logistics Section’s day-to-day operations and staff as required.   Set goals and objectives for direct reports and complete evaluations as required.  Review and approve time and attendance.  Communicate clearly and frequently with staff to ensure mission and tasks are clear. Provide prompt and courteous customer service.
• ​​​​​​​Participate in the development of statewide policies, procedures, guidelines and standards, pertaining to real property management and utilization to assure efficient and economical utilization of space.
• ​​​​​​​Manage the day-to-day parking process by ensuring parking contracts are in accordance with applicable rules, statutes and policies. Conduct a high-level review and make recommendations to management.  
• ​​​​​​​Assist the Division in the formulation of paid parking procedures for the State and interprets and administers parking policies for all departments as directed by the Florida Statutes.
• Collect and analyze parking statistical data for planning future structures and the operations of existing garages.  This data includes number of spaces in similar facilities, ratio of spaces to employees in comparison to agency employee count, average oversell percentage in state facilities, etc.
• ​​​​Ensure the reconciliation of the paid parking file payroll deductions. Ensure the follow-up on discrepancies with the various departments to ensure corrections are made and fees collected. 
• ​​​​​​​Manage & supervise the reservations of space in the Florida Facility Pool Buildings with emphasis on the Capitol Complex.
• ​​​​​​​Communicate as needed regarding reservations at the Capitol Complex with management and senior management.
• ​​​​​​​Support land-lease functions as appropriate for the Florida Facilities Pool and potential decision-making strategy for the State's Portfolio.
• ​​​​​​​Assist in the development of the Bureau of Property Services spend plan/budget.
• ​​​​​​​Assist with special projects and initiatives as directed; keep supervisor and management informed of project status and other related issues. Conduct other duties as requested to meet the mission of the agency.
• ​​​​​​​Optimize technologies utilized by the Bureau, act as the technology subject matter expert where appropriate and lead the Bureau in implementation of new technologies as a change agent. 
• ​​​​​​​Provide general management administrative duties including the writing of employee performance evaluations and review of work-related performance.  Addresses employee performance issues promptly and uses corrective action to resolve performance problems.  Recommends disciplinary action if necessary and provides recommendations for training and continued education. Works with the Division’s Human Resource Liaison to document performance-related issues.  Performs employee Performance Planning and Review within designated time periods in accordance with DMS procedures.  Supervises subordinates, reviews and approves time sheets, purchasing card procurement documentation. Ensure subordinates receive the required training when appropriate approvals and funding have been acquired.  Provides appropriate documentation to the appropriate personnel office and other agency offices as required. Ensure leave requests are submitted and approved in accordance with established DMS rules and procedures. 
• ​​​​​​​Perform other duties as assigned by supervisor and keep supervisor informed of potential issues.

The Benefits of Working for the State of Florida

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.    As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Knowledge, Skills and Abilities:

• Highly skilled at customer service
• Basic knowledge of commercial lease finance, concepts, and terminology
• Knowledge of building and facilities management
• Excellent analytical skills
• Strong problem solver
• Ability to conduct fact-finding research, utilize problem-solving techniques, work independently, plan, organize and coordinate work assignments and communicate effectively
• Ability to understand and apply statutes, rules, regulations, policies, and procedures related to real estate and leasing
• Ability to organize data into logical format for presentation in reports, documents, and other written materials
• Ability to plan, organize, and coordinate work assignments
• Ability to model behaviors of Accountability, Communication, Empowerment, Excellence, Accountability, Teamwork.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with a major area of study related to real estate, business, or communications and two years of relevant professional experience. A minimum of three years of relevant professional management experience. Experience in a real estate related field, construction or accounting, can substitute, on a year-for-year basis, for the required college education.
• Intermediate, or above, skill in the use of Microsoft Office Suite including Word and Excel.
• Valid and applicable driver’s license.
• Preference may be given to eligible applicants with additional supervisory experience or experience drafting, evaluating, and space planning for real property.

Preferred Qualifications:

• Five or more years of supervisory experience.
• Knowledge of Florida Statutes and Florida Administrative Code.
• Contract management experience.
• Project management experience.

This position requires:

• Ability to travel. Prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.
• A valid and applicable driver’s license is required.
• Ability to drive and/or fly long distances.
• Ability to lift, push and pull up to 30lbs.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.