PUBLIC RECORDS CONSULTANT

Requisition No: 854953 

Agency: Department of Corrections

Working Title: PUBLIC RECORDS CONSULTANT

 Pay Plan: Career Service

Position Number: 70035434 

Salary:  $40,491.36 annually 

Posting Closing Date: 06/23/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: Public Records Consultant

This open competitive advertisement is for a Career Service position located at Central Office in the Public Records Unit.

As a member of the Office of Administration, our mission is to provide essential administrative support and services to ensure the efficient and effective operation of the Florida Department of Corrections. We are committed to fostering a productive work environment, managing resources responsibly, and supporting the department's overall mission and goals.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Receive and log public record requests, prioritize them based on urgency, and coordinate with team leads and supervisors to gather responsive records quickly.
• Consult with Department employees to determine applicable exemptions and reference legal justifications according to Florida Statutes and Administrative Rules.
• Review and understand Florida Statutes on exempt/confidential public records to assist staff and requestors with interpreting exemptions.
• Independently handle complex requests, make recommendations, and ensure complete and accurate responses by reviewing documents and conducting thorough records searches.
• Respond to inquiries from field staff, other agencies, and the public about agency rules and public records requests, and participate in special projects and other exciting duties as assigned.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• One (1) year of experience processing criminal history records, HIPAA, or Freedom of Information Act requests.
• One (1) year of experience using online software for management of Public Record Requests.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.