PURCHASING AGENT I - 55000818

Requisition No: 841229 

Agency: Department of Transportation

Working Title: PURCHASING AGENT I - 55000818

 Pay Plan: Career Service

Position Number: 55000818 

Salary:  $33,760.00 - $40,512.00 

Posting Closing Date: 11/27/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

920 / PROCUREMENT OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  SHERILL JOHNSON

CONTACT PHONE NUMBER: 850.414.4381

CONTACT EMAIL ADDRESS: SHERILL.JOHNSON@DOT.STATE.FL.US

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,538.46

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION:

This position is located in the Commodities and Contractual Services Unit, involved in the procurement/contracting for contractual services and commodities under bid threshold or by previously established contract, acquired for Central Office. This position manages the procurement/contracting process to insure quality commodity/service at a fair price, open competition, equitable awards and utilization of Minority Business Enterprises/Disadvantage Business Enterprises in accordance with law, rule, and applicable Department of Transportation (DOT) policy, procedure and practice. This position has financial disclosure responsibility in accordance with section 112.3145, Florida Statutes.

Acquires contractual services and commodities under bid threshold through informal quote, proposal, single source, invitation to bid (ITB), and Request for Proposal (RFP). Processes acquisitions from PRIDE, Respect, DOT contract, state contract, and non complex exempt purchases of any cost. Seeks approval from appropriate DOT representative or contractor as specified by policy, procedure and practice. Analyzes procurement requests, reviews specifications/scopes, provides instruction to project managers, coordinates critical events, reviews and evaluates quotes/proposals and issues purchase orders and written agreements.

Conducts informal training sessions for Central Office project and cost center managers and consultant/contractor/vendors to improve understanding of the Department’s procurement process. Provides contract maintenance. Prepares and manages supplements, amendments, extensions, change orders and renewals of contracts. Coordinates with project managers, the legal office, comptroller and consultant/contractor/vendor as appropriate in order to provide timely action to existing contracts. Reviews contracts for validity of pending action and follows through with timely and appropriate action.

Provides administrative support through telephone and receptionist backup, reviews and approves purchase requisitions, verify encumbrance, distribute contract documents, input bid/proposal documents in Vendor Bid System for advertisement, maintain files, distribute bid/proposal solicitations, assist with bid openings and create bid tabulations.

Compiles and provides tracking/production data in appropriate form. Provides monthly, weekly, and daily information as requested in various forms and maintains procurement files. Accomplishes other duties and special projects, as assigned by the Administrator.

Assists with Purchasing Card Quality Assurance Reviews for the Central Office cost centers and ensure compliance with the procurement requirements of the Purchasing Card Procedure.

Serves as the secondary web author.

Routes form and ensures all access has been granted in a timely manner when a new employee in procurement services begins work. Routes form and ensure all access has been terminated in a timely manner when an employee vacates procurement services.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge, skills and abilities, including utilization of equipment, required for the position. Knowledge of Florida laws, rules, procedures and practices governing the procurement of contractual services and commodities. Knowledge and experience with ITBs, RFPs, Single Sources, and Exempt procurements; Knowledge of the MyFloridaMarketPlace (MFMP) eProcurement system and ability to create requisitions, contracts, and perform searches in the MFMP system. Ability to plan, develop and coordinate the procurement of non-complex projects for contractual services and/or commodities by utilizing the methods of procurement authorized in FL statute 287; Ability to communicate effectively; Ability to work independently and to maintain effective working relationships with the consulting/contracting/vendor community, other governmental entities, and Department Project Managers/Cost Center Managers and employees; Skilled in the use of computer based spreadsheets, databases, and word processing applications.

MINIMUM QUALIFICATIONS:

An associate’s degree from an accredited college or university; Nonprofessional experience as described can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.