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PURCHASING ANALYST - 72000012 1

Date: Nov 19, 2020

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 255361 

Agency: Management Services

Working Title: PURCHASING ANALYST - 72000012 1

Position Number: 72000012 

Salary:  $48,000 - $54,500 

Posting Closing Date: 11/26/2020 

Purchasing Analyst
Division of Finance & Administration
State of Florida Department of Management Services
This position is located in Tallahassee

This is a re-advertisement. Previous applicants are still being considered and need not re-apply.

 

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
Position responsibilities:
This position reports directly to the Departmental Purchasing Deputy Director and is responsible for assisting the divisions with the competitive procurement of commodities and services for the Department of Management Services, Departmental Purchasing Office.  This position must have working knowledge of Florida Statute Chapter 287 and Florida Administrative Code (F.A.C.) Rule 60A.  Manages the competitive solicitations - Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN) - including review of all solicitation documents, ensuring all stages of the process are timely and in accordance with statute, rule and procedure. Encourages and supports the program areas to find and aggressively pursue savings at all times. 

  • Reviews and approves requisitions in MyFloridaMarketPlace (MFMP) for accuracy, ensuring all requisitions are in line with Florida Statute, Rule 60A F.A.C., and Department of Management Services’ Departmental Purchasing Policy and Procedure. Reviews all contract and contract amendment documents, including renewals, extensions and operational amendments. Ensures all contracts and contract amendments are written to a professional standard, and in line with contract terms, Florida Statute, Rule 60A F.A.C, and Department of Management Services’ Departmental Purchasing Policy and Procedure.
  • The position is responsible for Requests for Quotes (RFQs) which may be off of state term contracts or using alternate contract sources.  This position must have working knowledge of Florida state term contracts and the RFQ process.  Reviews thoroughly all RFQs, and manages the RFQs in MFMP.
  • Attends meetings or trainings to keep abreast of current changes and/or additions to purchasing rules, laws and procedures to maintain and increase professional development.  Manages Special Projects as directed by supervisor and provides opinion, recommendations and findings related to such projects.
  • Ensures all solicitation documents and contract administrator hardcopy and electronic files are held in accordance with Department of Management Services’ Departmental Purchasing Policy and Procedure, Department of State retention schedules, and Florida Statutes.  Assists with Public Records Requests as needed.   

Knowledge, Skills and Abilities:

  • Oral & written communication
  • Team based working
  • Knowledge of Florida procurement practice
  • Knowledge of MFMP
  • Moderate ability with Microsoft Office (Outlook, Word, Excel and SharePoint).  
  • This position requires sedentary work.
  • Integrity, Communication (Listening, Writing, Verbal, Interpreting), Respect, Excellence, Accountability, Teamwork, Empowerment

Minimum Qualifications:

  • Bachelor’s degree or equivalent experience in professional purchasing or procurement
  • 2 years of professional public sector purchasing
  • Experience managing competitive procurements, such as acting as the procurement officer or procurement manager
  • Florida Certified Contract Negotiator (FCCN) and/or Florida Certified Contract Manager (FCCM) preferred

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. 
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee