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PURCHASING ANALYST - 72000056

Date: Jul 28, 2021

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 402381 

Agency: Management Services

Working Title: PURCHASING ANALYST - 72000056

Position Number: 72000056 

Salary:  $45,000.00 - $50,000.00 

Posting Closing Date: 08/06/2021 

Purchasing Analyst
Division of State Purchasing - Bureau of Goods and Services
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” DMS’ Executive Leadership Team vision and values are for DMS’ employees to embody the four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Position Responsibilities:
Under general supervision, serves as a procurement analyst in State Purchasing Strategic Sourcing section. Provides in-depth research and analytical support for a complex category in a variety of procurement activities, and/or leads a moderately complex category. Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize cost for assigned moderately complex category(s). Develops and maintains effective working relationships with internal and external stakeholders. 

Essential Functions, Responsibilities, and Performance Standards:
Develops, communicates, and implements procurement strategy for assigned moderately complex category(ies).  

  • Recommends sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors. 
  • Sets strategic sourcing work plan and identifies key members for solicitation team.

Identifies target savings for assigned need through market analysis and works with Business Operations Manager to validate addressable spend from spend analysis report.

Develops solicitation documents based on specified sourcing strategies in accordance with established policies and procedures, formats, and deadlines.

Supports strategic sourcing teams in the development of financial and technical evaluation criteria for more complex solicitations.

Develops negotiation strategies (where applicable) based on vendor response and market analysis to identify possible outcomes:

  • Leads negotiation with selected vendors for less complex category(ies).
  • Supports complex negotiations as needed.

Serves as central point of contact for customers and vendors of assigned solicitations.

Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information.

Participates in the development and capture of best practices in the field of procurement.   

Develops and maintains professional knowledge of the procurement field.

Assists with procurement application projects as needed. 

Perform other duties as assigned by management.

Knowledge, Skills, and Abilities:

  • Ability to influence senior purchasing and agency management.
  • Good presentation, teambuilding and leadership skills.
  • Knowledge to strategically source using the 7-step procurement model.
  • Ability to analyze category of spend, market conditions and supplier base.
  • Moderately skilled at conducting financial/analytical analysis.
  • Knowledgeable of Florida Statutes, Florida Administrative Code, and contract law.
  • Participates in moderately complex negotiations.
  • Ability to perform in moderately complex cross-functional business environment.
  • Knowledgeable of program/project management ability.
  • Ability to interface with senior government management, customer/supplier executive management; public agency executives.
  • Integrity, Communication, Respect, Excellence, Accountability, Teamwork, and Empowerment.
  • This position requires sedentary work and repetitive motion.

Minimum Requirements:

  • A bachelor’s degree and two years of relevant experience; or four years of professional experience in procurement, project management, or related business field.
  • Pursuant to 215.422, F.S., every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422, F.S., requires. 

​​​​​​​Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:​​​​​​​
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee