PURCHASING SPECIALIST - 37000503

Requisition No: 845904 

Agency: Environmental Protection

Working Title: PURCHASING SPECIALIST - 37000503

 Pay Plan: Career Service

Position Number: 37000503 

Salary:  The annual salary for this position will be $43,416.60. 

Posting Closing Date: 02/26/2025 

Total Compensation Estimator Tool

Purchasing Specialist - 37010258

State of Florida

Department of Environmental Protection

“Open Competitive”

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Purchasing Specialist position. The Purchasing Specialist position is a highly responsible position within the Bureau of Procurement & Contracting Services (BPCS) Contracts Team. The incumbent is responsible for job duties related to data entry of contracts and assisting with various contract actions as listed below.

The Difference You Will Make:

The Division of Administrative services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Procurement & Contracting Services (BPCS) Contracts Team provides support to the department’s programs by offering the following services: Responsible for data entry of contracts & grants into the Florida Accountability Contract Tracking System (FACTS), also assist as needed with drafting contracts, amendments, renewals, and extensions; uploading agreements into the agency’s records database and may assist with obtaining contract documentation for various projects/entities.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida.

Tallahassee is the capital of the U.S. state of Florida and known for its beautiful parks, rolling hills, canopied roads, museums and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee State College (TSC).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

The annual salary for this position will be $43,416.60.

Your Specific Responsibilities:

Contracts - Employee is required to demonstrate knowledge of rules, statutes, regulatory authorities, and Department policies regarding contracts. Employee drafts, reviews, and processes contracts, amendments, change orders, renewals, and funding increment letters, in accordance with rules, statutes, regulatory authorities, and Department policies and enters all required documentation in the Florida Accountability Contract Tracking System (FACTS) and OCULUS.

Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times. 

Miscellaneous – Employee will be available on an as-needed basis to assist other sections within the Procurement & Contract Services. Additional duties may include, but not limited to, accurately reviewing and processing MyFloridaMarketPlace (MFMP) requisitions, assisting with bid opening at public meetings, etc. Perform additional duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of procurement including purchasing, contracting, and competitive solicitation.
• Knowledge of and ability to effectively use computers and the following applications: Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, LiveCycle, MFMP, VBS, FACTS and OCULUS
• Knowledge of Chapters 112,119,120, 212, 215, 216, 283, 286, 287, 413, and 946 Florida Statutes; Chapters 60A-1 and 69I Florida Administrative Code; and CFO Memoranda
• Knowledge of the Florida Accountability Contract Tracking System (FACTS)
• Ability to effectively use Microsoft Word, Excel, Outlook and PowerPoint
• Ability to review contract and grant agreements to ensure compliance with applicable statutory and regulatory requirements
• Ability to interpret and apply federal, state, and local laws, regulations, and policies
• Ability to coordinate and work well with others to complete assignments and projects
• Ability to plan, organize and coordinate work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines
• Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language
• Ability to document, track and compile data effectively in a variety of reporting formats
• Ability to work independently and apply problem-solving techniques
• Ability to comprehend and apply applicable rules, regulations, policies and procedures
• Ability to establish and maintain effective working relationships with others
• Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures

Minimum Qualifications:

• Valid Driver’s License.
• High school diploma or GED equivalent, and/or two years of verifiable related work experience.

Preferred Qualifications:

• At least one (1) year of direct experience entering agreements in the Florida Accountability Contract Tracking System (FACTS)
• Active Florida Certified Contract Manager (FCCM)
• At least one (1) years of direct experience in procurement (MFMP, purchasing, contracting, and/or informal and formal solicitations).
• At least one (1) year of experience working in a Florida state agency procurement office.
• At least one (1) year of direct experience developing scope including deliverables, performance measures, and financial consequences.
• Proficiency in Microsoft Office, specifically Word, Excel, Outlook, and PowerPoint to include Excel functions and formulas and designing presentation materials.

Background Screening Requirement:

This position is a position of Trust.  Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S. No application may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.