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PURCHASING SPECIALIST - 77000639

Date: Aug 14, 2019

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 71198 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: PURCHASING SPECIALIST - 77000639

Position Number: 77000639 

Salary:  $34,500 - $37,500 

Posting Closing Date: 08/26/2019 

Duties and Responsibilities:

 

This position assists the Contact Administration Unit Manager within the Purchasing Section with the daily operations of the Contract Administration Unit and performs the following duties:

 

  • Responsible for conducting administrative review of all contracts to ensure compliance with state law and department rules and regulations governing contracts
  • Ensures timely execution of contract documents through detailed tracking and monitoring of deadlines and actions.
  • Reviews contract deliverables.
  • Provides assistance in the management of contract budgets of assigned contracts.
  • Provides assistance in the review and processing of contract invoices for payment.
  • Provides assistance in the development and implementation of monitoring plans to provide a systematic and structured method to evaluate services and products.
  • Provides assistance in contract close out including the identification, documentation, and distribution of best practices and lessons learned.
  • Provides assistance in the development of appropriate documentation within the terms and conditions of the contracts in the event conflicts and/or problems arise, including cases of poor performance or non-compliance with contractual obligations.
  • Serves as the liaison between FWC contract managers and other state entities (ie: Department of Management Services and Department of Financial Services) on contract management issues.
  • Enters and updates data in the Florida Accountability Contract Tracking System (FACTS)
  • Prepares reports and data analysis.
  • Assists in the development of documentation, manuals, or procedures related to the Commission's procurement practices.
  • As necessary, attends training and conferences.

 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

  • Knowledge of the principles and practices of purchasing
  • Ability to research and analyze specifications, conditions, and regulations pertaining to bids, contracts and/or prices.
  • Ability to apply and implement rules, regulations, policies and procedures relating to the purchasing process.
  • Ability to put specifications, conditions and regulations pertaining to bids, contracts and/or prices in writing.
  • Ability to maintain purchasing records.
  • Ability to communicate effectively in writing and speaking to convey information.
  • Ability to establish and maintain effective working relationships with others.

 

JOB REQUIREMENTS

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application.  Information should be provided regarding any gaps in employment.

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-base) in accordance with Chapter 435, Florida Statutes.

 Additional Requirements

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general.  Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee