PURCHASING SPECIALIST SUPERVISOR - SES - 77000034

Requisition No: 847482 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: PURCHASING SPECIALIST SUPERVISOR - SES - 77000034

 Pay Plan: SES

Position Number: 77000034 

Salary:  56,000.00 

Posting Closing Date: 03/03/2025 

Total Compensation Estimator Tool

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

OFFICE OF THE EXECUTIVE DIRECTOR/GENERAL SERVICES SECTION

PURCHASING SPECIALIST SUPERVISOR-SES-

LEON COUNTY / POSITION NUMBER 77000034

Agency: Florida Fish and Wildlife Conservation Commission

Position Title: Purchasing Specialist Supervisor-SES-

Division: Office of the Executive Director, General Services Section

Position Number: 77000034

Salary: $56,000.00

Full Time/Part Time: Full Time

Hiring Manager: Rachel Korade

Location: Russell Office Park, 1875 Orange Avenue East Tallahassee, Florida 32311

Percent of Travel: 1-25%

Minimum Qualifications:

• Associate’s degree
• One (1) years of experience in accounting, finance, or other business-related field.
• Answers to qualifying questions must be verifiable within the work and/or educational history.
• Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
• Employment is contingent upon successful completion of a background check.

Duties and Responsibilities:

 This Is a highly responsible, independent professional position in the General Services, Purchasing Section of Contract Administration. This position requires a working knowledge in the preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoices; budget related activities; preparation of financial reconciliation. contract closeout; and reporting. This position ensures the Commission's compliance with contract management related State, Federal, and Commission law, rules, regulations, and policy and procedures.

• Ensure timely execution of contract documents through detailed tracking and monitoring of deadlines and actions,
• Reviews contract deliverables,
• Provides assistance in the management of contract budgets of assigned contracts.
• Provides assistance in the development and implementation of monitoring plans to provide a systematic and structured method to evaluate services and products,
• Provides assistance in contract close-out including the identification, documentation, and distribution of best practices and lessons learned,
• Provides assistance in the development of appropriate documentation within the terms and conditions of the contracts in the event conflicts and/or problems arise, including cases of poor performance or non-compliance with contractual obligations.

Provides contract management technical assistance on an ongoing basis for contract managers and other staff associated with contracts.

Assists in the development and maintenance of the FWC Contract Managers training.

Serves as the liaison between FWC contract managers and other state entities (i.e. Department of Management Services and Department of Financial Services) on contract management issues.

Enters and updates data into the Florida Accountability Contract Tracking System (FACTS).

Responds on behalf of the contract managers' files to ensure compliance with the contract documentation requirements consistent with Section 287.057(13), Florida Statutes.

Recommends operational policies and assists when the establishment of procedures relating to contracts. Provides assistance to contract managers for other contract-related activities.

Prepares reports and makes recommendations as necessary to correct identified deficiencies and improve operation and service delivery. Assist in the collection and analysis of data relating to key performance indicators.

Performs other duties, as required or requested.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies & procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others

Licensure/registration/certification requirements:

State of Florida Certified Contract Manager

Statutes Establish or define the work performed:

Article IV, Section 9, Constitution of the State of Florida

• Section 20.325 F. S.

• F.S. 379.1025

• Chapter 215 and 119, Florida Statutes.

• Chapter 68 Florida Administrative Code

Working Hours:

5 Days, 8:00 A.M. to 5:00 P.M.

Total hours in workweek: 40

General Information:

This position has financial disclosure responsibility in accordance with Section 112.3145, F.S.

The commission expects employees to be courteous and respectful, while assisting Commission customers and stakeholders, ensure each encounter is as positive as possible. Employees should promptly resolve questions or problems related to the commission, it’s programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner, and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for the agency’s actions or decisions while communicating a consistent FWC point-of-view.

Responsible for the following provisions and requirements in section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The commission expects employees to function across FWC’s organizational structure by providing their skills and expertise, wherever needed through work on teams or as directed.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.