Part-Time OPS Senior Clerk

Requisition No: 857818 

Agency: Financial Services

Working Title: Part-Time OPS Senior Clerk

 Pay Plan: Temp

Position Number: 4335007 

Salary:  $15.00 per hour 

Posting Closing Date: 08/13/2025 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: PART-TIME OPS SENIOR CLERK (RECORDS TECH) (NON-SWORN POSITION)

DIVISION: CRIMINAL INVESTIGATIONS DIVISION

BUREAU: OPERATIONAL SUPPORT SERVICES SECTION

CITY: TALLAHASSEE

COUNTY: LEON

The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the OPERATIONAL SUPPORT SERVICES SECTION. This advertisement is for a Part-Time OPS SENIOR CLERK (RECORDS TECH) position which is a NON-SWORN PART-TIME OPS position.

Click here for additional information about the Department of Financial Services, Criminal Investigations Division.

SPECIAL NOTES:

TO APPLY FOR THIS POSITION, SUBMIT A STATE OF FLORIDA EMPLOYMENT APPLICATION VIA PEOPLE FIRST AND SUBMIT A SUPPLEMENTAL APPLICATION TO THE FOLLOWING EMAIL ADDRESS: cidhiring@myfloridacfo.com                         Click here for Supplemental Application.

QUESTIONS

Job Line Phone number: (850) 413-4063

This supplemental application MUST be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

Requirements:

• High School Diploma or its' equivalent.
• VALID Driver’s License from the Department of Safety and Motor Vehicles.

• Proficient in Microsoft Office (Outlook, Word, & Excel).
• Strong written and oral communication skills.

Preference:

• Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency’s mission.
• One (1) year of administrative work experience.

Candidate Profile (application) must be completed in its entirety. Please read below:

• Please include the names and phone numbers for the supervisor(s) and/or Human Resource Department for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.

• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement “See Resume”.
• Each field (address, city, and state, dates, phone numbers, etc.) should be completed.
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• Upon the selection of the top candidate, a current supervisory reference contact will be required.

Experience and education requirements must be met at the time of application submission to be considered

This position requires a security background check, including fingerprint as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer. OPS employees are paid for the number of hours they work. OPS employees do not receive paid leave, or paid holidays. OPS staff have the potential for health insurance benefits and participation in the Deferred Compensation investment retirement program.

WHAT IS THE SELECTION PROCESS?

Selection is a three-to-six-month process where the successful applicants MUST PASS the Oral INTERVIEW and CJSTC background prior to beginning.

Our Salary & Benefits

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers’ Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary 

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

CLICK HERE FOR TOTAL COMPENSATION ESTIMATOR

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to conduct meetings and to make presentations
• Ability to collect, record and analyze data relating to records or operational procedures
• Ability to utilize problem-solving techniques
• Ability to prepare reports and written documentation
• Ability to make decisions in a timely manner
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to determine work priorities, assign work, and ensure proper completion and work assignments
• Ability to effectively communicate
• Ability to establish and maintain effective working relationships with others
• Ability to work in Microsoft Office products such as Word, Excel, and Outlook
• Ability to work independently
• Knowledge of the principles and techniques of effective communication (oral and written)
• Knowledge of data collection methods
• Knowledge of the methods for organizing and presenting data and documents
• Knowledge of principles and techniques of records management
• Knowledge of administrative principles and practices
• Knowledge of problem-solving techniques

BRIEF DESCRIPTION OF DUTIES:

Incumbent of position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.

• *Receives, processes, and prepares documents/records in accordance with public records requests and subpoenas as they relate to the Division’s bureaus. Directs, coordinates, and consults with the Division’s field office personnel in gathering the required records and documents. Directs and coordinates subpoena requests with law enforcement personnel and assures all investigative documentation is prepared in response. Consults with Department attorneys regarding public records requests and subpoenas as required.
• *Works independently to gather and reviews all documents to ensure they are properly redacted and released in accordance with Division policy and procedures, Department policy and procedures, statutory regulations, and general records schedule for law enforcement agencies. Communicates any discrepancies or perceived compliance issues with supervisor and Department attorneys. Updates the Department’s tracking system on status of public records requests and release.
• *Communicates with requestors (citizens, attorneys, insurance companies, other law enforcement agencies, etc.) to gather additional information about the requests, answer questions, provide updates, and prepare accurate invoices.
• *Monitors the Division’s Computerized Reporting system (ACISS) for status of the investigative report to process public records release and subpoenas.  Inputs data within the Division’s system as it relates to the release of these documents and correspondence.  Updates the Department’s computer tracking system (ATO) on status of public records requests and release.
• *Maintains up-to-date knowledge on all statutory requirements governing public records and training to include Florida Statutes, records retention schedules, Criminal Justice Standards and Training policies and procedures, and administrative codes. Assists with special projects within the office of Operational Support Services.
• *Coordinates sealed and expungement orders for the Division to ensure compliance with state law and maintains the orders as required. Maintains Death Penalty case files and documents to ensure compliance with state law.
• *Coordinates and maintains control of records retention and disposal for headquarters and field offices in accordance with all Department and Division policies and procedures and records retention schedules. Arranges and completes the transfer process of records to long-term storage and updates the Total Recall System.
• *Performs other related work as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.