FLORIDA STATE GUARD

***OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000484

WORK LOCATION: Tallahassee, Florida

ABOUT THE FLORIDA STATE GUARD (FSG)

The Florida State Guard serves Florida as a cornerstone of statewide crisis and emergency response. The mission of the Florida State Guard is to protect and preserve the life and property of the people of Florida from all threats to public safety through rapid deployment of ground, maritime, and air capabilities in partnership with state and local agencies. The Florida State Guard is a Division of the Florida Department of Military Affairs.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Florida State Guard will be required to pass a pre-employment drug screening.
2. New employees of the Florida State Guard are required to participate in a direct deposit/electronic transfer program. 
3. The Florida State Guard is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

Position Overview and Responsibilities:
The Purchasing & Contracts Manager position reports directly to the Director Of Finance. This position must have working knowledge of Chapter 287 and 110, Florida Statute,  and Rules 60A and 60GG, Florida Administrative Code.

The day-to-day responsibilities for this position include providing in-depth research and analytical support for a variety of procurement projects and drafting contract documents. This position’s responsibilities also include developing and executing procurement strategies that are designed to maximize customer satisfaction and minimize costs for government contracts. 

MINIMUM REQUIREMENTS:

• High school diploma or GED; associate or bachelor’s degree in business, public administration, or a related field preferred.
• Two (2) years of purchasing or procurement experience in a governmental or commercial setting.
• Familiarity with Florida purchasing statutes and rules (especially Ch. 60A-1, F.A.C.).

PREFERRED QUALIFICATIONS:

• Florida Certified Contract Manager (FCCM), or similar certification.
• Experience working in a Florida state agency or local government.
• Knowledge of contract law, public sector procurement ethics, and vendor negotiation practices.

PREFERENCES:

• Experience managing government procurement and contracting processes, including competitive solicitations, purchase orders, State Term Contracts, vendor negotiations, renewals, extensions, amendments, or contract compliance.
• Experience applying Florida Statutes, Florida Administrative Code, DMS requirements, and state policies and procedures governing the procurement and administration of commodities and contractual services, including Chapter 287, Florida Statutes.
• Experience developing, reviewing, and administering contracts, including scopes of work, deliverables, performance requirements, payment terms, financial consequences, insurance requirements, and other contractual provisions.
• Experience monitoring contractor performance, reviewing deliverables, invoice processing, managing contract funding and expenditures, and ensuring compliance with contractual, fiscal, and statutory requirements.
• Experience with MFMP, FLAIR, Adobe, Excel, and state accounting, budgeting, or financial management functions.

DUTIES AND RESPONSIBILITIES:

• Prepares and processes purchase requisitions, purchase orders (POs), and contracts.
• Solicits price quotes, bids, and proposals in accordance with Florida Statutes (e.g., Chapter 287, F.S.).
• Reviews and evaluates vendor bids and quotes for accuracy, cost, and compliance.
• Conducts market research to identify potential suppliers and evaluate pricing trends.
• Monitors vendor performance and maintains vendor records.
• Coordinates with the assigned unit to identify procurement needs and timelines.
• Ensures proper documentation and recordkeeping for auditing purposes.
• Assists with drafting procurement specifications, scopes of work, and bid documents.
• Utilizes the Ariba On Demand (AOD) system and other procurement platforms.

• Ensures purchasing activity aligns with agency budgets and financial procedures.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Budgeting systems and software to include but not limited to FLAIR, MFMP, AOD, etc.
• Ability to understand, formulate, and apply rules, regulations, policies, and procedures
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Proficiency with Microsoft Office Suite and procurement systems.
• Strong organizational and communication skills.
• Excellent organizational skills and attention to detail
• Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
• Ability to be resourceful, act independently, and take action in situations that lack clear direction
• Ability to assess budgetary needs

SPECIAL REMINDERS:

The State of Florida and The Florida State Guard participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Florida State Guard values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.