RECORDS MANAGEMENT ANALYST-SES - 80053856

Requisition No: 837435 

Agency: Juvenile Justice

Working Title: RECORDS MANAGEMENT ANALYST-SES - 80053856

 Pay Plan: SES

Position Number: 80053856 

Salary:  $1,501.12 

Posting Closing Date: 09/20/2024 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION:

Location: 2737 Centerview Drive, Knight Building, Tallahassee, FL 32399 

Contact Person: Sylvia Baker, Human Resource Consultant, 850-717- 2652 

Bi-weekly Rate of Pay: $1,501.12 (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 10% of the employee’s current rate, whichever is higher.) 

DUTIES AND RESPONSIBILITIES: 

The incumbent of position is responsible for coordinating, managing, monitoring, and processing public records requests and file reviews in the Bureau of Human Resources (HR).  Additionally, the incumbent manages property and inventory, and the proper disposal of surplus property for Bureau of Human Resources (HR). 

Answers and responds to incoming telephone calls, emails, facsimiles, and mail in reference to public records requests.

Responsible for processing public records and personnel file reviews according to the Florida Statutes. This includes logging, redacting, processing payments providing the requested information in hard copy or electronic form to the requestor, mailing, coordinating with Legal, and Finance & Accounting.

Receives, reviews, processes, and manages confidential records, public records, and personnel records requests, in conjunction with Human Resources staff.  Serve as the liaison between the General Counsel’s Office and the Bureau of Human Resources concerning responding to and processing court orders, subpoenas, and public records requests.  Determines the cost for gathering, organizing, reviewing, and redacting records; generates invoices for costs and providing same to requestors; handles all records, checks received; requests extensions of time for subpoenas for records via the Office of the General Counsel, and ensures public records requests remain in compliance with the Government-in-the-Sunshine Manual and the DJJ “Requests for Department Records Procedures” (FJJ-1910P).

Ensures the DJJ personnel attorneys receive records from the Bureau of Human Resources that may be required for any type of legal process or hearing.

Responsible for the Bureau of Human Resources (HR) property/inventory (proper disposal and prepare annual report).

Serves as back-up for employment verification and disciplinary history.

Performs other related duties as assigned.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge of the People First System.

Ability to perform functions in the People First System.

Ability to bend, lift and carry files.

Knowledge of the Agency's policies and procedures.

Ability to communicate effectively and work well with others.

Ability to multi-task.

SPECIAL NOTES: 

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. 

DJJ participates in E-Verify (Employment Eligibility). 

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.