RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002564

Requisition No: 867592 

Agency: Highway Safety and Motor Vehicle

Working Title: RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002564

 Pay Plan: Career Service

Position Number: 76002564 

Salary:  $34,760.04 Annually 

Posting Closing Date: 01/24/2026 

Total Compensation Estimator Tool

DIVISION OF MOTORIST SERVICES

BUREAU OF RECORDS

RECORDS & DATA MANAGEMENT 

Career Service (CS) Opportunity

*Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history.  Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position. 

Contact Person: Kasheia Parrish, (850) 617-2510, KasheiaParrish@flhsmv.gov

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers. 

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This position provides operational and clerical support within the Bureau of Record’s Mail processing Unit. This position is responsible for interpreting, discussing, analyzing, and effectively utilizing policies, rules, and regulations to determine the proper mail recipient within the Division of Motorist Services, Bureau of Records program areas. This position will ensure effective state-to-state mailing of bulk correspondences within the bureau’s program areas. The incumbent will prepare and scan documents, receive requests and extract required data from computer ledgers by retrieving microfilm rolls of documents and operating a microfilm reader printer to scan microfilm. The incumbent will be responsible for compiling an activity report of all incoming and outgoing requests and work produced each day.

Knowledge, Skills, and Abilities

• Skill in operating a personal computer to include Microsoft Word, Excel, and Outlook.
• Skill researching, compiling, and analyzing data for accuracy or compliance.
• Skill in using Motorist Maintenance and ORION.
• Skill in data entry.
• Ability to operate basic office equipment, such as, a personal computer, multi-line telephone, printer, fax machine.
• Ability to adapt to changing work volume and variety.
• Ability to make informed decisions and assist in resolving work issues.
• Skill in compiling, organizing, and maintaining information and reports and coordinating work assignments according to established timeframes.
• Skill in basic math.
• Knowledge of operation scanning technology.
• Ability to communicate effectively, verbally, and in writing.
• Ability to follow office procedures and practices.
• Ability to work well independently and with a team.
• Ability to read, understand and interpret statutes, rules, regulations, policies, and procedures.
• Ability to maintain the confidentiality of information.

Preferred Qualifications

• Preference will be given to applicants who have experience preparing professional reports; customer service; handling confidential information; and using Microsoft Word, Excel, and Outlook.
• Preference will also be given to applicants who have experience using the ORION and Motorist Maintenance.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI.  Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.