RECORDS TECHNICIAN - 48001954

Requisition No: 811147 

Agency: Department of Education

Working Title: RECORDS TECHNICIAN - 48001954

Position Number: 48001954 

Salary:  $32,760.00 

Posting Closing Date: 02/25/2024 

Florida Department of Education

Bureau Educator Certification

LOCATION: TALLAHASSEE

Records Technician – Career Service

Salary Range: $32,760.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

Mission of the Bureau

“The purpose of Florida educator certification is to support the academic achievement of our students by assuring that our educators are professionally qualified for highly effective instruction. Florida educators must be certified to teach in our public schools and in many of our private schools. Educators include classroom teachers, school administrators, and other support professionals, such as guidance counselors and media specialists. The Bureau of Educator Certification (BEC) is committed to providing timely, accurate, and efficient services to all constituents.”

Link to page on Bureau of Educator Certification website

 DESCRIPTION
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Duties and Responsibilities

• Employee’s time and effort are assigned to a dedicated function as is indicated on the monthly payroll.
• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

General Responsibilities:

• This position is responsible for processing all incoming fingerprint correspondence, application, and monies, and insuring that all documents are accurately entered into the Bureau of Educator Certification database and imaging system on a daily basis. 
• This position assists the background screening specialist with review of result submissions, verification of proper alert statuses, and referral of applicant records for investigation by Professional Practices Services.
• This position requires great attention to detail, the ability to work independently, and the ability to attain an acceptable rate of accurate production in high volume work environment.

Specific Responsibilities:

• Accurately enters fingerprint statuses into the database and verifies that the proper processing fees have been paid.
• Reviews all fingerprint correspondences and assigns appropriate correspondence code.
• Efficiently organizes the work for daily entry into the database and imaging system.
• Accurately scans and indexes all fingerprint documents into the database and imaging system in accordance with established policies and procedures.
• Screens all fingerprint result submissions from all Florida Public School districts to ensure FDLE and FBI records are attached and that the background screening is acceptable according to established DOE policies and procedures.
• Maintains records of fingerprint cards and applications received.
• Verifies the quality and accuracy of all imaged documents, deletes substandard images, and re-scans as necessary.
• Ensures completeness of hardcopy fingerprint cards and accurately enters fingerprint demographical data.
• Scans all fingerprint cards through the electronic fingerprint submission process.
• Keeps track of illegible fingerprint results and compiles correspondence to notify applicant.
• Ensures proper redaction of nonpublic information on background screening results, applications, and other related materials.
• Retrieves reports of certificate/licensure sanctions from other states via the NASDTEC Educator Clearinghouse and inputs appropriate alert records in the Certification system.
• Meets with administrative and technician personnel to discuss problems involved in procedures and operations.
• Performs other related duties as assigned.
• Attendance is an essential function of this position.

Knowledge, Skills, and Abilities

• Keyboarding and number pad skills.
• Organization skills.
• Ability to work cooperatively with others. 
• Ability to synthesize and summarize information for recording data.

MINIMUM QUALIFICATIONS

MS Office

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package –  www.myfrs.com
• 9 Paid Holidays and 1 Personal Holiday annually
• In-State Tuition Waivers
• Health Insurance for Individual or Family Coverage (over 80% employer paid)
• Basic Life Insurance Policy (State pays 80% of premium)
• Dental, Vision and Supplemental Insurance Options
• Career Service employees earn 8.667 hours of sick leave credits per month.
• Career Service employees earn 8.667 hours of annual leave credits per month.
• Tax-Deferred Medical and Child Care Reimbursement Accounts available     
• Tax-Deferred Savings Program available through payroll deduction 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.