REGULATORY SPECIALIST I - 79011476

Requisition No: 839708 

Agency: Business and Professional Regulations

Working Title: REGULATORY SPECIALIST I - 79011476

 Pay Plan: Career Service

Position Number: 79011476 

Salary:  $1,298.46 - $1,382.23 bi-Weekly 

Posting Closing Date: 04/21/2025 

Total Compensation Estimator Tool

DIVISION OF DRUG, DEVICES & COSMETICS 

Regulatory Specialist I 

Position Number: 79011476 

Hiring Salary Range: $1,298.46 - $1,382.23 Bi-Weekly 

**Open Competitive**

Our Organization and Mission

The Division of Drugs, Devices and Cosmetics (DDC) regulates under provisions of the Florida Drug and Cosmetic Act (Chapter 499, F.S.) by licensing, registering, inspecting and investigating the manufacturing, distributing, and sale of drugs, medical gases and cosmetics in the State of Florida. The Program carries out its responsibilities through three bureaus: Compliance & Enforcement, Licensing, and Legal.

The Work You Will Do:

The dynamic individual interested in joining a dynamic team must be a highly motivated individual with excellent technical skills to review, evaluate, and process initial and renewal applications from persons seeking licensure under the Florida Drug and Cosmetic Act.  The incumbent in this position is required to understand and interpret statutes, rules and regulations.  Detailed research is required to respond to inquiries from individuals or groups concerning applications, licenses, regulations, and licensure status.  Must be able to independently exercise professional judgment when providing licensure and regulatory information to licensees, applicants, and consumers.  This position requires the ability to communicate effectively, verbally and in writing.

Your Specific Responsibilities:

This is a career service position assigned to the Tallahassee Headquarters Office.  The selected applicant: 

• Serves as administrative assistant to the Regulatory Supervisor over licensing, including assisting with Unassigned Cash Reports, checking on the status of applications, responding to emails, and researching application information.
• The incumbent in this position performs professional work handling complex regulatory activities of the Drugs, Devices, & Cosmetic Program.
• Reviews evaluates and processes Chapter 499 applications.  
• Recommends approval or denial of applications from persons applying for Change of Address, Name Change, Change in Designated Qualifying Practitioner, Officer Change notifications, Voluntary Relinquishments, Closures, and License Verifications.  
• Reviews and analyzes the application, laws, rules, correspondence, reports, etc., to arrive at a recommendation for permitting.
• Ensures correct fee received, assigns cash and identifies overpayments for refunds.
• Maintains a tracking system of the activity for applications pending decisions.
• Accurately entering all required data into the licensing and imaging system.
• Communicates daily with the public, department officials, other state agencies, and the private sector, both verbally and in writing, regarding permitting requirements and authorized activity under the Florida Drug and Cosmetic Act, including responding to Tier-N emails and providing the status of applications.
• Mail renewal applications.
• Follow up with applicants regarding returned/undeliverable mail.
• Receive and distribute discipline notifications.
• Accurately enters all required data into the licensing and imaging system.
• Accurately scans, imports, and indexes documents into OnBase.
• Review and respond to emails received.
• Provide status reports on applications received.
• Performs other duties as assigned and supports comparable positions in the Drugs, Devices, & Cosmetic Program, including serving as the receptionist's backup by answering the Division's main telephone.

Knowledge, Skills & Abilities:

• Knowledge of Florida Statutes and Board and Department rules governing licensure of professionals in Florida;
• Knowledge of method of data collection;
• Ability to understand and apply applicable laws, rules, regulations, policies and procedures; 
• Ability to work independently;
• Ability to plan, organize, and coordinate work assignments;
• Ability to utilize problem-solving techniques;
• Ability to communicate effectively, verbally and in writing; 
• Ability to maintain confidentiality; 
• Ability to establish and maintain effective working relationships with others.

Minimum Requirements:

• One (1) year of customer service experience.
• Working knowledge of MS Office Suite (i.e. Word, Excel, and Outlook).

Preferred Requirements:

• Experience processing business license/permit applications.

The Benefits of Working for the State of Florida:

“Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits, including:

• State of Florida retirement package: 3% employee contribution required
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually
• The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees
• The State of Florida provides a $25,000 life insurance policy to eligible employees
• Additional supplemental insurance policies are available for dental, vision, hospital supplements, cancer, etc.
• Tax-deferred medical and childcare reimbursement accounts are available
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com.

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and/or abilities must also be disclosed on the State of Florida Employment Application.***

Note: As a condition of employment, the successful applicant must pass a Level 2 background screening, including fingerprinting.

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business and Professional Regulation, you may be required to make your license inactive.

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by either applying online. All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed

to increasing recruitment and hiring of individuals with disabilities and

improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System, a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

For additional information, please contact Ms. Lavontae Warren at 850-717-1802 or via e-mail at lavontae.warren@myfloridalicense.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.