REGULATORY SPECIALIST II (Legal Assistant) - 64085525

Requisition No: 834146 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST II (Legal Assistant) - 64085525

 Pay Plan: Career Service

Position Number: 64085525 

Salary:  $33,760.00 Annually 

Posting Closing Date: 12/01/2024 

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DEPARTMENT OF HEALTH

PROSECUTION SERVICES UNIT

LEGAL ASSISTANT

Open Competitive Opportunity

Your Specific Responsibilities:

The Prosecution Services Unit (PSU) is responsible for providing legal services in the regulation of all health-care boards and councils. PSU takes administrative action against healthcare practitioners for violations of the licensee’s practice act.

The incumbent in this position provides administrative legal support to two or more attorneys. While the incumbent’s responsibilities will include routine matters, a substantial portion of the incumbent’s time will involve the exercise of independent judgment, time management, and initiative in the completion of a variety tasks and preparation and finalization of work product under the oversight of assigned attorneys. 

Prepares materials for health care disciplinary cases for presentation before probable cause panels, for formal litigation before the Division of Administrative Hearings (DOAH), and for final disposition before Boards and Councils.  Maintains electronic case files per established file maintenance protocol. Ensures electronic files are complete and contain all appropriate records and documents pertaining to cases.  Activity logs are complete and contain correct and current information.

Accurately and timely updates the computer case management system and the electronic case file repository as action occurs in the responsible attorney’s assigned cases.  Performs a monthly inventory review of all cases assigned to the incumbent’s attorneys, making necessary changes and updates to the computer case management system, and provides a current caseload report to assigned attorneys after each inventory review.

Communicates telephonically and in writing with the Respondent, Respondent's counsel, witnesses, complainants, expert witnesses, Department employees, and the general public. Drafts, edits, and prepares routine correspondence based on preapproved document templates.

Receives, calendars, and processes all notices of proceedings before the Division of Administrative Hearings (DOAH). Responsible for scheduling court reporters, witnesses and locations for all depositions and formal hearings for assigned attorneys. Ensures appropriate purchase orders are requested prior to services rendered.  Schedules and coordinates witness conferences, and pre-trial meetings for assigned attorneys.  Prepares notices, motions, subpoenas, and pleadings for attorney review and signature; and files documents at DOAH.  Prepares exhibits, including redacting of confidential information, and prepares notebooks for trials or hearings. Works with assigned attorneys to ensure deadlines are met.

Responsible for arranging travel and preparing travel authorizations and travel reimbursements for assigned attorneys according to Department policies and procedures.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills, and abilities required for the position:  Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner, and manage time. Ability to learn to use a case tracking system and applications required to perform daily work functions. Knowledge of the techniques for handling complaints and dealing with the public. Ability to compile, organize and analyze data and create reports.  Ability to work independently with minimal or no supervision.  Ability to maintain confidentiality. Ability to communicate effectively and establish and maintain effective working relationships with others.

Preferred candidates should possess:

• Reliable skills and abilities for attention to detail and accuracy.
• Prioritizing and organizing work product and function.
• Working under deadlines.
• Capable of filing, typing, proofreading and editing for proper grammar and spelling, communication, and calendaring and setting up meetings.
• Processing and tracking legal documents.

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High school diploma or equivalent AND
• 2 years legal or administrative experience to include Microsoft Office, Adobe, data entry, travel preparation, and document preparation.
• College education can substitute for the required experience on a year-for-year basis.

Where You Will Work:

2585 Merchants Row

Tallahassee, FL 32399

7 Tips for Preparing Effective State Applications 

Click here to learn 7 tips for preparing your State of Florida employment application to showcase your knowledge, skills, abilities, and experience. 

All applications for employment must be received via the People First System. 

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  

Incomplete applications will not be considered. 

It is unacceptable to use the statement "See resume" in place of work history. 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement. 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.