REGULATORY SPECIALIST II - 64081463

Requisition No: 841589 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST II - 64081463

 Pay Plan: Career Service

Position Number: 64081463 

Salary:  $33,760.00/annually 

Posting Closing Date: 11/28/2024 

Total Compensation Estimator Tool

Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Board of Medicine

Regulatory Specialist II

Tallahassee, FL

Full Time, Career Service Position

Salary $33,760.00/annually

Open Competitive Opportunity

 Your Specific Responsibilities:

This position performs duties related to the registration of Office Surgery facilities, Pain Management Clinics, Pain Management Clinic Exemptions, and related inspections pursuant to Chapters 458 and 459, Florida Statutes, and Chapter 64B8, Florida Administrative Code.  This position performs duties related to processing renewals, reactivations, and status changes for all 8015 professions.

• Reviews, processes, and maintains complex applications and updates related to the registration of Office Surgery facilities, Pain Management Clinics, and Pain Management Clinic Exemptions pursuant to Chapters 458 and 459, Florida Statutes, and associated rules. Independently performs all tasks associated with licensure and inspections by maintaining the office surgery registration and inspection program, including verification of supporting documents; reviewing curriculum, transcripts, degrees, and other educational materials of applicants having received education and training in foreign countries in order to determine applicant eligibility for certification and licensure and the continuation of practice in the respective profession; verification of inspections or accreditations; and reviewing complex background information to determine eligibility for licensure.
• Independently processes reactivation and license status changes for all eligible 8015 Medicine, Physician Assistant, and Anesthesiologist Assistant professions. 
• Reviews and responds timely to zzzz mailboxes related to Office Surgery facilities, Pain Management facilities, Pain Management Clinic Exemptions, or Medicine Post Licensure correspondence, as appropriate.
• Composes and authorizes the preparation of correspondence regarding licensure and regulation of professionals, facilities, and other licensees; recommends and reviews improvements in procedures; provides applicants personal guidance regarding certification and licensure, discipline, and other regulatory functions.
• Performs Physicians In-Training Annual Audit yearly, and performs Physicians Area of Critical Audit biennium.
• Conducts continuing analysis of difficult consumer complaints and/or unusual certification and licensure applications requiring extensive research and professional judgment.
• Evaluates and determines compliance with office surgery inspections, and performs data entry, invoicing to offices that have been inspected, forwarding copies of inspection and re-inspection reports to the Consumer Services Unit (CSU), and forwarding copies of corrective action plans to CSU.
• Communicates verbally and in writing with physicians, medical educators, the general medical community, other state and federal regulatory agencies, and medical societies.
• Provides supervisory staff with LEIDS data, documentation and/or justifications as requested for any application files and licenses appearing on HCPR LEIDS Error Reports generated quarterly and yearly in relation to the Balanced Scorecard Reports.
• Prepares, proposes, and applies updates to LEIDS letters and Desk Guides as required.
• Prepare documents for scanning into the electronic document repository.
• Performs other duties and special projects as needed.

Required Knowledge, Skills, and Abilities:

• Ability to communicate effectively in writing and verbally.
• Ability to exercise independent judgement and initiative in carrying out assignments.
• Ability to learn, understand, and apply Florida Statutes, rules, policies, and procedures for licensing.
• Ability to plan, organize, and coordinate work activities to meet strict deadlines.
• Ability to concentrate, provide great attention to detail, and maintain a pre-approved work schedule.
• Ability to work independently and establish and maintain dependable, effective working relationships with others.
• Knowledge and proficiency of Microsoft Office software.
• Knowledge and proficiency in using Windows-based computers.
• Ability to learn and utilize job-specific software such as LEIDS and AxiomPro and office equipment such as phones, fax machines, scanners, and copiers.

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High School Diploma or equivalent AND 2 years’ experience that includes data entry, document preparation, computer software use, evaluating legal documents or evaluating for compliance with regulations, customer service, or handling sensitive information.
• College education can substitute for the required experience on a year-for-year basis.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at:

4042 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.