REGULATORY SPECIALIST III - 64005444

Requisition No: 860716 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST III - 64005444

 Pay Plan: Career Service

Position Number: 64005444 

Salary:  $36,317.26-$39,000.00/annually 

Posting Closing Date: 09/26/2025 

Total Compensation Estimator Tool

Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Board of Nursing

Regulatory Specialist III

Tallahassee, FL

*Open Competitive Opportunity*

Your Specific Responsibilities:

The employee in this position reports to and assists the Program Operations Administrator and coordinates workflow, serving as the Regulatory Specialist III for the Board of Nursing Agenda Unit. This is a professional position in which the employee functions independently and as part of a team to coordinate board meeting agendas and maintain quality control. The individual in this position is expected to demonstrate the agency’s fundamental values of innovation, collaboration, accountability, responsiveness and excellence and promote the Department’s mission.

Primary responsibility is to notice and create the bi-monthly Board of Nursing agenda and the public agenda book for board and committee meetings. The incumbent will receive credential files and materials from the Nursing Units, Compliance Management Unit, Prosecution Services Unit, and IPN, and adds the files to the agenda using the iBuilder program. The incumbent will also assist with the development and finalization of the agenda for the board and committee meetings and is responsible for pre-board meeting activities to ensure completeness of the record and redaction of confidential information. Review of the following: agenda materials, disciplinary cases, licensee application files, and all administrative items and reports to be considered at board and committee meetings; ensure that all agendas, addendums, and any supplemental materials (including Board orders) are copied and assembled correctly and distributed in compliance with mandated time frames.

The incumbent is responsible for notifying respondents, applicants, and their respective counsels of Board appearance dates and ensuring that notification is completed within the required timeframes, as well as communicating with the public and attorneys verbally and in writing regarding agenda items and materials.

The incumbent will be responsible for completing post board activities, such as compiling board cost data, electronic order tracking and filing, reviewing for accuracy once received from the Attorney General’s office, adding any necessary attachments, and ensuring all cases requiring orders are received and filed timely with the agency clerk. Track receipt and filing of all orders in a shared location and ensure that all orders are filed within the required timeframe. Provide Regulatory Supervisor and Program Operations Administrator with Board Costs for staff.

Responsible for preparing all travel authorizations and reimbursement forms for board staff and/or board members. Incumbent will ensure the Board member contact list is accurate at all times. Incumbent will export travel authorization summaries into a PDF document and add the required attestation language prior to obtaining board member signatures through Adobe Sign. Responsible for completing all purchasing requests for the office, as well as processing of affidavits received from other units in the Department.

Attends board or committee meetings as needed. Responsible for assisting at the board meeting with the sign-in table and ensuring meeting attendees are in the correct committee as well as any other duties given by the Program Operations Administrator and Executive Director.

Incumbent is also responsible for assisting with recording and posting of audio from each Meeting. Incumbent will serve as back up for monitoring the board’s main ZZZ email box in Outlook, sorting or forwarding emails if needed, and ensuring any others are responded to in accordance with required internal timeframes.

The incumbent will be responsible for maintaining office supplies, ordering supplies as needed. 

Required Knowledge, Skills, and Abilities:

• Ability to compile, organize and analyze complex data.
• Ability to investigate, analyze and resolve complex complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals.
• Ability to provide consultative assistance to team members and professionals. Ability to plan, organize and coordinate work processing team and Regulatory Specialist III activities. Ability to maintain effective verbal and written communication.
• Ability to establish and maintain dependable, effective working relationships with others. Ability to maintain pre-approved work schedule with minimal interruptions to work flow.
• Experience with Microsoft Office programs including Outlook, Word and Excel and Mail Merge.

Qualifications:

• High school diploma or equivalent AND 2 years administrative experience to include computer software, data entry, travel arrangement preparation, document preparation, personnel, and budget review.
• College education can substitute for the required experience on a year for-year basis.

**All applications for employment must be received via the People First System.**
 
**NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. It is unacceptable to use the statement “See resume” on the application. Include all education and work history on the application. Incomplete applications will not be considered.**

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at 4052 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.