REGULATORY SPECIALIST III - 64080564

Requisition No: 855480 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST III - 64080564

 Pay Plan: Career Service

Position Number: 64080564 

Salary:  $35,317.26-$38,000/annually 

Posting Closing Date: 06/26/2025 

Total Compensation Estimator Tool

Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Board of Pharmacy & Dentistry

Tallahassee, FL

Regulatory Specialist III

Open Competitive Opportunity

We are looking for a highly motivated candidate with strong analytical skills to ensure regulatory compliance with Florida Statutes. The ideal candidate should also have excellent communication skills, technical proficiency, and the ability to solve problems efficiently. They should be able to handle multiple priorities under tight deadlines while maintaining high professionalism. This candidate should also be a team player with the ability to adaptive and take initiative. We are searching for an individual with diverse skills and regulatory knowledge who can take a proactive approach to significantly impact the quality assurance and compliance of healthcare practitioners in Florida.

Your Specific Responsibilities:

The incumbent in this position will be part of the Board of Dentistry team and will primarily perform complex administrative duties for the Board of Dentistry. The incumbent will perform assignments that require a high level of independent judgement with an attention to detail all which must be performed within specified deadlines. This position is relied upon heavily to assist in many aspects within the office.

This position is supervised by the Program Operations Administrator of the Board of Dentistry with the following specific duties and responsibilities:

•           Being responsible for pre-Board of Dentistry and related committee meeting activities to ensure completeness of the record and redaction of confidential information. This includes assisting with the development and finalization of the agenda for all meetings; reviewing all agenda materials, disciplinary and probation cases, licensee application files, and administrative items and reports to be considered at board and committee meetings; ensuring all agendas, addenda, and any supplemental materials are copied and assembled correctly and distributed in compliance with mandated time frames; ensuring updates are promptly made to the board’s web page with Orders on Petition for Declaratory Statement; and publishing meeting notices in the Florida Administrative Register and preparing the public and private agenda book for board and committee meetings.

•           Assisting the Prosecution Services Unit with the coordination of probable cause panel meeting dates and panel members for the Board of Dentistry, as well as notifying respondents, applicants, and their respective counsels of board appearance dates and ensuring that notification is completed within the required timeframes. 

•           Attending and performing administrative duties associated with all Board of Dentistry and related committee meetings as needed and at the direction of the Program Operations Administrator and/or the Executive Director. This includes taking meeting minutes, assisting licensees with signing in and out to receive their CE credits and certificates, verifying meeting details prior to the start of a meeting, and ensuring all closing orders have been signed by the Executive Director.

•           Being responsible for all post-Board of Dentistry and related committee meeting activities, such as finalization of all public probable cause panel and committee minutes, processing all Final Orders and ensuring the proper violation and closure codes have been added along with any supplemental documents required and filed with the agency clerk in a timely manner, and posting minutes and audio recordings of public board/committee meetings to the board’s web page.

•           Coordinating with the Bureau of Operations for the selection of all Board of Dentistry and related committee meeting locations, reserving board member and board staff accommodations, hiring the court reporter, and completing the data entry and accuracy for the Board Cost project.

•           Preparing all travel authorizations and reimbursement forms for board staff and board members as needed.

•           Maintaining the accuracy of the Board member contact list and working with the Web Support Department to ensure all meeting dates, locations and times are posted to the appropriate meeting tabs; that staff and board contact information is up to date; and to conduct any other website maintenance as needed.

•           Constructing the yearly meeting calendar for the Board of Dentistry, which contains board, committee, department, and association meeting dates and deadlines, and informing board and PSU staff of impending deadlines for submission of material for board meetings.

•           Ordering supplies for the board office, tracking all reconciliation reports, approving FLAIR charges in a timely manner, tracking all invoices, and completing monthly reconciliation process.

•           Generating reports, organizing and coordinating work assignments, and aiding board staff with processing incoming applications, phone calls, mail, faxes, emails and walk-in applicants and licensees as needed.

•           Performing other duties for the board office as requested.

Required Knowledge, Skills, and Abilities:

• Knowledge of Florida Statutes, Board, and Department rules governing licensure of professionals in Florida.
• Knowledge of methods of data collection and preservation.
• Ability to understand and apply applicable laws, rules, regulations, policies and procedures. 
• Ability to work independently. 
• Ability to plan, organize and coordinate work assignments. 
• Ability to utilize problem solving techniques. 
• Ability to communicate effectively, verbally and in writing. 
• Ability to maintain confidentiality. 
• Ability to establish and maintain effective working relationships with others.
• Experience with data entry, customer service, and/or administrative tasks.
• Experience using Microsoft Office Suite programs including, but not limited to, Word, Excel, Outlook

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High School Diploma or equivalent AND 2 years’ experience that includes event planning, editing, and writing, usage of State of Florida software programs like FLAIR or STMS, and/or office administration.
• At least 2 years of experience with LEIDS/Versa Regulation or similar.
• College education can substitute for experience on a year-for-year basis.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

This position is located in the Capitol Circle Office Complex in Southwood, Tallahassee, Florida:

4042 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.