REGULATORY SPECIALIST III - 64080842

Requisition No: 862171 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST III - 64080842

 Pay Plan: Career Service

Position Number: 64080842 

Salary:  $36,317.26-$39,000.00/annually 

Posting Closing Date: 10/08/2025 

Total Compensation Estimator Tool

Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Boards of Clinical Social Work, Marriage and Family Therapy, Mental Health Counseling, Opticianry, Hearing Aid Specialists, Athletic Training, Orthotists & Prosthetists, Podiatric Medicine, and Genetic Counseling

Regulatory Specialist III – Team Lead

Open Competitive Opportunity

Your Specific Responsibilities:

The incumbent in this position performs complex administrative duties for the board office. This individual performs assignments that require a high level of independent judgment, with an attention to detail, completed within specified timeframes. The incumbent must be able to interpret Florida laws and rules. This position is supervised by the Executive Director.

Creates agendas and prepares meeting materials within the electronic agenda building system for six health care boards and provides agenda support for three department regulated licenses. Ensures proper redaction of confidential material contained within meeting materials for publication in public documents. Prepares public book for publishing on board websites at least seven days prior to noticed meetings. Coordinates website reviews for all professions, including confirming completion of quarterly reviews.

Prepares minutes following each board meeting within a 10-day timeframe. Ensures accuracy in reporting, completes an editorial review of the minutes, and provides to the Program Operations Administrator for final review. Prepares post meeting checklist and distributes.

Serves as the meeting liaison with the Bureau of Operations. Responsible for providing meeting set-up forms, sleep room lists, and court reporter needs. Prepares meeting notices for publication in the Florida Administrative weekly. Posts meeting information on website at least seven days prior to noticed meetings. Prepares travel authorizations for board members and staff. Maintains board member and committee lists as well as interested parties lists for unit professions. Notifies interested parties of location and meeting date of board meetings. Communicates with board members, other state agencies, and the general public to answer questions relating to board meeting procedures. Schedules and attends pre-board and board meetings as needed.

Responsible for notifying respondents, applicants, and their respective counsels of board appearance dates and ensuring that notification is completed within the required timeframes. Assists with assembling administrative complaints, stipulations and final orders for signature by the Executive Director. Efficiently files orders with the Department Clerk for filing and distribution. Coordinates with Attorney General paralegals to track rulemaking.

Assists with training of receptionist positions. Responsible for updating the Board Meeting Costs Report located on SharePoint. Assists with special projects for the office.

Performs other related work as required to maintain an efficient office which responds promptly to the needs of the licensees, applicants, the legislature, other areas of the Department and to the public.

Team Lead Duties: Serve as a subject matter expert and Agenda 2.0 'champion' to the bureau. Responsibilities include conducting trainings and providing ongoing support to administrative staff and supervisors within the board offices in HCPR. Areas of focus include Agenda 2.0 functionality, agenda development, public noticing, purchasing, travel authorizations, and reimbursements. Advise leadership on process improvements to enhance efficiency. Actively participate in any relevant workgroups related to these activities.

Incumbent will assist other board offices within the bureau if they have vacancies for their agenda building or administrative position(s); the incumbent will need to step in to ensure all agendas, public books and materials are accurate and published timely in compliance with Chapter 120, F.S. Once the vacancy is filled, the incumbent will be responsible for training in Agenda 2.0, STMS, Works, as well as electronic processing of Final Orders following any board meetings. This requires the incumbent to be proficient with these systems, able to communicate efficiently with supervisors in multiple board offices, as well as multitask and prioritize with conflicting deadlines for each office.

 
Knowledge, Skills, and Abilities Required for the Position 

• Ability to compile, organize and analyze data.

• Ability to understand and apply Florida Statutes, rules, policies, and procedures.

• Ability to plan, organize and coordinate work activities independently.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

• Ability to type with sufficient speed to transcribe meeting minutes.

• Ability to complete editorial reviews of documents for errors.

Qualifications:

Preference will be given to those who meet the following minimum requirements:

High School Diploma or equivalent AND 2 years administrative experience that includes data entry, document preparation, computer software use, travel arrangement preparation, and/or personnel and budget review. College education can substitute for the required experience on a year-for-year basis).

Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), iBuilder, iViewer, Adobe Acrobat, and LEIDS systems.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at:

4042 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.