Response Grants Manager - 31001083

Response Grants Manager

Bureau of Response

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as a Response Grants Manager in the Technological Hazards Section within the Bureau of Response and is responsible for developing and managing multiple federal and/or state grants for FDEM. Duties include, but are not limited to:

• Provide guidance and technical assistance to clients on policies, program benefits, and issues related to response programs through training and dialogue.
• Assist in the development of Scope of Work for project formulation and training guide development.
• Prepare strategies, proposals, and policies for grant funding.
• Monitor and control grant funded projects to track recipient/subrecipients agreements, budgetary projections, expenditures, reimbursement requests, record maintenance, and compliance obligations.
• Close projects upon finalization of grant life cycles in accordance with policies and procedures.
• Serve as a member of the SERT, supporting FDEM disaster response and recovery efforts as requested.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge, skill and ability to operate desktop computer (i.e. Microsoft Office Programs) programs at a higher level, maintain databases, and status reports as required.
• Knowledge of the state and federal regulations/codes/acts as it relates to grant funding.
• Ability to provide on-site technical assistance to industry partners, the general public and all levels of government.
• Skill and ability to apply federal and state program requirements in accordance with established rules, regulations, and legislation.
• Skillset to communicate orally and in writing as well as prioritize multiple tasks and maintain an organized workspace.
• Ability to process and track requests for refunds. 
• Ability to learn and utilize a digital grant management system (i.e., Salesforce platforms, Access Databases, etc.).
• Ability to work both independently and as a member of a team.
• Ability to travel and/or work in a field environment during disaster conditions when necessary.

Minimum Qualifications:

• A minimum of four years’ experience in grant management, contract management, or a related field. A post-secondary degree from an accredited institution in any of the before mentioned fields may substitute for the required experience on a year-for-year basis.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.