SAFETY OFFICER - 72000267

Requisition No: 832862 

Agency: Management Services

Working Title: SAFETY OFFICER - 72000267

 Pay Plan: Career Service

Position Number: 72000267 

Salary:  $52,517.92 

Posting Closing Date: 09/17/2024 

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Safety Officer

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position serves as the primary Safety Officer (Alternate Safety Coordinator) for the Department of Management Services. It serves as a liaison with the Department of Financial Services for the Loss Prevention and Risk Management Program. The position will report to Finance & Administration and assist the Division of Real Estate Development and Management (REDM) with the Environmental Health and Safety Program as time allows. Specific responsibilities include, but are not limited to:

• Provide daily oversight of functional operations to safety managers and personnel for all areas of the safety program for all divisions by developing and implementing a Risk Management Plan for DMS. Safety guidelines include Basic Safety Training, Hazard reporting, Inspections, Accident Investigation, Safety Committee, Job Safety Analyses, and communication of safety awareness.
• Coordinate training for DMS personnel with an authorized OSHA Outreach Trainer (if applicable) for all areas within General Industry and Construction of higher risk areas that includes specifically confined spaces; lock-out/tag-out of hazardous energy sources; hazardous materials (HAZMAT) and emergency response to releases of these materials.
• Review technical reports from the Division of Risk Management and prepare interpretation for the DMS Safety Advisory Board and the agency Secretary.
• Prepare the agenda and other related documents for the DMS Safety Advisory Board meetings.
• Prepare and coordinate DMS in adopting a quarterly safety specific award recognition program that will be integrated with the other award/nomination on the DMS SharePoint page.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Knowledge, Skills, and Abilities:

• Ability to foster a safe, efficient, and positive work environment for customers, visitors, and employees.
• Principles, techniques, and practices of facilities management, operations and maintenance and/or project management.
• Solid editing and researching skills; Strong attention to detail, and Organizational skills.
• Record-keeping techniques.
• Ability to assemble information in a creative, informative manner.
• Ability to function proactively and synergistically, as part of a team, or independently with minimal direction. 
• Ability to establish and maintain a cooperative relationship with those contacted in the course of assigned duties.
• Strong personal and professional motivation to produce results aligned with the Department’s goals and objectives.
• Proficiency in utilization of computer applications including Microsoft Word, Excel, and PowerPoint.
• Ability to produce professional-level written work products.
• Experience in mining and analyzing data for decision-making and reporting and reporting purposes.
• Ability to manage priorities and meet established deadlines.
• Ability to identify problems and develop innovative solutions and action plans.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Minimum Qualifications:

• A minimum of two years of experience in facility coordination, project management, real estate or similar.

• Proficiency in utilization of computer applications including Microsoft Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Valid driver’s license.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.