SENIOR CLERK - 37011384

Requisition No: 846177 

Agency: Environmental Protection

Working Title: SENIOR CLERK - 37011384

 Pay Plan: Career Service

Position Number: 37011384 

Salary:  Annual Salary: $33,760.00 - $34,100.04 (Commensurate with experience) 

Posting Closing Date: 02/28/2025 

Total Compensation Estimator Tool

SENIOR CLERK - 37011384

State of Florida

Department of Environmental Protection

Division of Waste Management

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

This Senior Clerk position performs work under the direction of the Environmental Administrator for the Division of Waste Management, Waste Registration & Recycling Program located in Tallahassee, Florida.  This position requires a self-motivated individual who can perform multiple duties within the State of Florida Waste Registration and Recycling Program. It requires independent decision-making responsibility for the registration activities in the Waste Registration Section, including source-separated organics processing facilities, pollutant and hazardous substance tank facilities, waste tire facilities, and dry-cleaning wholesale and retail facilities. It requires a high degree of accuracy of decision-making and recording data into database management systems.

The Difference You Will Make:

The Senior Clerk implements and maintains systems for registrations and authorizations for multiple regulatory programs, including evaluating registration applications, fee collection, compilation of annual reports, and maintenance of database.  The position prepares reports on registrations and notifications.  Ensures that data provided to the agency's information systems meets standards for completeness and accuracy. Assist with online business portal development and maintenance for the waste registration programs.  Provides direct customer support for portal applications and paper documents.  Maintains process flow control through the Program’s document workflow management system.  Manages document flow through the document management system (Oculus) by verifying prompt and proper indexing of incoming paper documents into their prospective workflows.

The Senior Clerk is also responsible for handling payments received within Division of Waste Management and complete all required procedures set forth in accordance with department policy and goals; including the cash receiving application process.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay: Annual Salary: $33,760.00 - $34,100.04 (Commensurate with experience)

Your Specific Responsibilities:

• Implement and maintain systems for registrations/authorizations for multiple regulatory programs.  This includes evaluation of registration applications, fee collection, compilation of annual reports, and maintenance of database systems that provide rapid access to current and historical information.  Prepare reports on registrations/notifications.  Ensure that data provided to the agency's information systems meets standards for completeness and accuracy. Assist with ESSA development and maintenance for the waste registration programs.

• Responsible for data entry of new and revised information submitted to the section in registration-related documents.  Enters new and revised information accurately and in a timely manner and verifies input.  Performs necessary database searches to identify duplicate entries.

• Responsible for handling payments received within Division of Waste Management and complete all required procedures set forth in accordance with department policy and goals; including the cash receiving application process.

• Organizes and prepares registration documents for scanning into Oculus after data entry is completed.  Coordinates with other section staff in preparing invoices, placards, letters, and decals for distribution to registered owners and operators.

• Provides assistance (via telephone/email/facsimile/correspondence) to owner, operators, and program staff on registration and payment issues.

• Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

• Skill in basic computer operations, keyboard data entry and typing.
• Ability to sort data numerically.
• Ability to follow verbal and written instructions, review data for accuracy and completeness.
• Ability to work quickly and accurately.
• Ability to communicate effectively, courteously, and professionally, establish and maintain working relationships with others.

Required Qualifications:

• An associate’s degree from an accredited college or university; or Any combination of post-secondary education or verifiable related experience, as described above, for a total of two years.

Other Job-Related Requirements for this position: 

• Valid Driver License.

POSITION OF SPECIAL TRUST REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

Contact Information:

Karen Moore, Environmental Administrator

Permitting & Compliance Assistance Program/Waste Reduction & Registration

Email:  Karen.S.Moore@FloridaDEP.gov

Phone No.  850-245-8864

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.