SENIOR CLERK - 42002063

Requisition No: 849676 

Agency: Agriculture and Consumer Services

Working Title: SENIOR CLERK - 42002063

 Pay Plan: Career Service

Position Number: 42002063 

Salary:  $29,250.00 

Posting Closing Date: 04/01/2025 

Total Compensation Estimator Tool

SENIOR CLERK
 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
 

DIVISION OF ADMINISTRATION
BUREAU OF GENERAL SERVICES
 

***OPEN COMPETITIVE OPPORTUNITY--

THIS IS A PART-TIME CAREER SERVICE POSITION***
 

MINIMUM REQUIREMENTS:
 

A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.
 

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience.
 

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.   
 

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 
 

***ATTENTION CANDIDATES***
 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:
 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
   

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
 

NOTES:
 

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
 

The incumbent will work a total of 30 hours per week within the hours of 7:00 a.m. and 5:30 p.m.
 

JOB DUTIES:
 

This position provides staff assistance and administrative support for the bureau office in the Division of Administration’s Bureau of General Services. Duties include answering telephone calls and receiving visitors. Maintains a working knowledge of other office duties to facilitate normal office functions in the absence of other office personnel.    
 

Creates employee identification badges for employees and other authorized personnel. Communicates with badge requestors and/or supervisors to resolve issues and/or obtain missing information on badge requests. Processes badge requests in the Cherwell system. Ensure badge requests have proper approvals and/or required documentation before processing requests. Ensures photos adhere to guidelines as outlined in Administrative Policy and Procedure 4-20.

Coordinates issuance of badges for field staff and ensures acknowledgement forms are returned timely. Ensures each badge request is complete, accurate and all required documentation is attached before requests are closed.

Assists bureau staff with daily administrative duties, assists bureau staff with creating labels and file folders, and prepares various documents for filing. Prepares vehicle logs for entry into the FLEET Management Information System, completes WEX card reconciliation and files logs once entered in the FLEET system monthly. Prepares, prints and distributes vehicle logs to bureau sections yearly.
 

Survey’s agency divisions and offices for surplus property available for disposition via the contracted auction vendor website (or other authorized websites) and obtains authorization of eligibility from the Property Office in the Bureau of Finance and Accounting. Assembles information and photos for placing advertisements on the contracted auction vendor website (or other authorized websites) from the surplus property owner. Uploads surplus property ads to the website and designates the length of the sale listing. Answers inquiries from prospective buyers. Verifies receipt of funds, after the auction closes, and arranges transfer of surplus property to new owners. Conducts monthly reconciliation of transactions for completed auctions with the auction vendor as applicable.
 

Assists with digitizing bureau and division records. Properly routes all bureau office mail received and assists bureau staff with sending out mail. Serves as back-up for routing all Mayo Building mail to the appropriate mail stop.
 

Receives and saves visitor logs, receptionist staffing logs and badge making logs on the bureau shared drive weekly. Ensures logs are complete and researches any missing information, if needed. Makes copies of various logs and maps for front desk security guards when stock is depleted. Serves as back-up for the front desk security guard for the Mayo Building.
 

Performs other related duties as assigned.
 

KNOWLEDGE, SKILLS, AND ABILITIES:
 

• Ability to work with Microsoft Office, such as Word, Excel, and Outlook.
• Ability to follow Verbal and Written Instructions. 
• Skilled in use of general office equipment such as personal computer, calculator, scanner, fax, and photocopier.
   

The Benefits of Working for the State of Florida
 

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:
 

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
   

For a complete list of benefits, visit www.mybenefits.myflorida.com.
 

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”
 

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.