SENIOR CLERK - 48005158

Requisition No: 828655 

Agency: Department of Education

Working Title: SENIOR CLERK - 48005158

 Pay Plan: Student/Gradte Assnt

Position Number: 48005158 

Salary:  $15.75 - $18.90 hourly 

Posting Closing Date: 05/28/2024 

Total Compensation Estimator Tool

Florida Department of Education

Office of K-12 School Choice

Location: Tallahassee/Turlington Building

Position Title: OPS Senior Clerk

Salary Range: $15.75 - $18.90 hourly

The mission of the Office of K-12 School Choice is to support quality public and private educational choice programs by providing information and assistance to promote successful outcomes for students, families, institutions, and communities.

Job Description/Duties and Responsibilities

The Florida Department of Education (FDOE) has an open position for a Private School Assistant that is responsible for executing the following functions:

The person in this position performs administrative and clerical duties in support of the Private Schools and Scholarship Programs staff in the Office of Independent Education & Parental Choice, including but not limited to following:

• Assist in managing the operation of private school registration including assigning school codes and corresponding with private school administrators regarding the procedure for opening a private school, the registration process, and submitting the annual survey
• Provide customer service by answering calls and prepare written correspondence to private schools and the general public regarding private school registration, accreditation, closures and the location of records and transcripts
• Scan documents related to private schools, converting them to searchable text and maintaining files
• Route documents received to appropriate staff members
• Assist with record archiving process
• Perform related duties as required

This is a great opportunity for someone looking to join a fast-paced team and gain experience in a professional setting.

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Knowledge, Skills, and Abilities

• Knowledge of office procedures and practices
• Ability to organize and maintain record management systems
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with others 

Minimum Qualifications:

• High School Diploma or equivalent

Preferred Qualifications

• Preference will be given to applicants with at least one year of previous part-time or full-time employment in an office setting.

Educational Substitutions

• An associate degree from an accredited college or university may substitute for up to two years of experience.
• A bachelor’s degree from an accredited college or university may substitute for up to four years of experience.

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.