SENIOR CLERK - 55013976
Requisition No: 841448
Agency: Department of Transportation
Working Title: SENIOR CLERK - 55013976
Pay Plan: SES
Position Number: 55013976
Salary: $35,133.48 - $45,466.85
Posting Closing Date: 12/01/2024
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
927 / Human Resources Office
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
CONTACT PERSON: Brent Shore
CONTACT PHONE NUMBER: (850) 414-5312
CONTACT EMAIL ADDRESS: Brent.Shore@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $40,500.20
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
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Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION:
This position is responsible for the day to day operation and maintenance of the Human Resource Office's (HRO) official personnel records. This position works both independently and collaboratively in a team environment maintaining active and separated confidential personnel and medical records stored in electronic or paper formats located in a large secured storage environment.
Maintains the official confidential Human Resource personnel records for active and separated employees Department-wide. Ensures the confidentiality of employee information in accordance with statutes, rules, policies, procedures, and guidelines. Creates and establishes electronic and paper files for new employees. Accurately scans and files digitized employee documents into an electronic document management system. Conducts audits of active and separated employee electronic records for content, incorrectly filed documents, and organizes them appropriately. Accurately files backup paper documents daily. Accurately archives separated employee records for quick location and retrieval. Follows established guidelines, policies, and procedures to purge separated employee records only after applicable retention periods are met. Digitizes and accurately uploads historical paper personnel records into the long term storage electronic document management system. Accurately maintains the historical Terminated Employee Database.
Responds to assigned requests for public records in an accurate and timely manner. Receives and submits requests made from internal and external requestors in accordance with statutes, rules, policies, procedures, and guidelines. Locates, organizes, digitizes, and accurately redacts confidential employee information from electronic records using Nuance Power PDF Advanced software.
Responds to requests made by internal and external requestors to review employee personnel records in an accurate and timely manner. Retrieves electronic records, redacts confidential employee information, and monitors authorized reviews in accordance with policies, procedures, and guidelines.
Responds to written and telephonic requests for employment verifications made by internal and external requestors.
Answers HRO main telephone line. Personally responds to requests for information or transfers calls to the correct subject matter expert for issues outside the Senior Clerk’s scope of responsibility or area of expertise.
Participates in process improvement activities in support of the Department’s mission and initiatives.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Section 119, Florida Statutes (FL Public Records law); the People First Human Resources Management & Performance and Talent Management Systems, and FLAIR Direct. Knowledge of Nuance Power PDF Advanced, Adobe or similar software systems; Skilled in organizing records alphabetically and numerically; Skilled in auditing final work product for accuracy; Ability to accurately complete requests for public records, verifications of employment, and requests to view employee personnel records. Ability to redact, maintain, and protect confidential employee information contained in personnel records. Ability to use electronic document management systems; Ability to respond to telephone calls in a courteous and professional manner; Ability to work independently and as a member of a team in a collaborative environment. Ability to work in a large records storage environment moving or shifting paper records weighing up to 10 lbs. while repetitively reaching, squatting, or bending.
OTHER JOB RELATED REQUIREMENTS:
This position requires the incumbent to pass a level 1 background check.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
TALLAHASSEE, FL, US, 32399
Nearest Major Market: Tallahassee