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SENIOR CLERK - 64083979

Date: Sep 7, 2017

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 19663 

Agency: Department of Health

Working Title: SENIOR CLERK - 64083979

Position Number: 64083979 

Salary:  $11.04/Hour 

Posting Closing Date: 09/19/2017 

Position Description

Serves as the first point of contact to the customers and maintains effective working relationships with others to include bureau personnel, and works closely with bureau’s Administrative Assistant II.  

 

Ensures that all mail received is distributed properly and timely daily.  This includes checks received in the mail or by hand delivery are to be date stamped and logged into the ARS system (Automated Cash Receipt System) by 2pm of that same day and that checks and debit memos received in the afternoon mail are date stamped and logged into the Debit Memo system no later than the close of business of that same day.  Responsible for notifying appropriate staff that checks are logged and ready for deposit.  

 

Responsible for the scanning and submission of all grant related materials (files) in a timely manner, not to exceed sixteen (16) working hours from the time the materials are received from the grant analysts.   

 

Maintains efficient tracking logs to include receiving and the distribution of relevant correspondences, checks and debit memos that are received by the office.  

 

Responsible for special projects as identified by management and performs other duties as required by the Health Financial Managers, Bureau Chief of Budget Management, or the Administrative Assistant II.

 

Provides clerical support relating to the key functions of the Budget and Revenue Management sections and other areas within the office as needed.   Requires independent decision-making.

 

Serves as back up to person responsible for scanning documents into an electronic format and index filing.  Scanning is conducted on a special scanner purchased just for this purpose. 

 

Prepares materials using MS Word, and Excel; provides support in the facilitating of training such as, but not limited to, copying materials, setting up training room, prepares participants guides, handling registration, etc.

 

Prepares the necessary documentation needed for approval.  Maintains the supply inventory and orders as needed.

    

Maintains an office filing system in a logical, organized manner and assists in office records management to include archiving bureau records.  Files and retrieves documents as needed using scanning technologies when appropriate.

 

Responsible for the main phone line and routes calls to appropriate staff or offices.  Maintains office attendance, leave calendar for managers, and provides assistance with Outlook calendars when requested by staff. 

 

Responsible for entering and processing all NARF’s (Network Access Request Form) and making sure employee receives requested applications/assistance as submitted on the NARF.

 

Performs other duties as assigned. 

 

Incumbent may have access to records containing social security numbers in the performance of job duties

 

Knowledge, Skills & Abilites

Ability to work independently and make decisions. 

Knowledge of various computer software programs (i.e., Microsoft Word, Outlook, Excel, etc.) 

Ability to follow verbal and written instructions. 

Ability to communicate effectively verbally and written instructions. 

Ability to prioritize and maximize time. 

Ability to work well with others inside and outside of the department. 

Capability to operate a fax machine

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee