SENIOR FEDERAL AID ANALYST - 55006519

Requisition No: 872084 

Agency: Department of Transportation

Working Title: SENIOR FEDERAL AID ANALYST - 55006519

 Pay Plan: Career Service

Position Number: 55006519 

Salary:  $78,404.61 - $90,945.00 

Posting Closing Date: 03/30/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

COST CENTER 928 / OFFICE OF WORK PROGRAM & BUDGET

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: SABRINA AUBERY 

CONTACT PHONE NUMBER: 850-414-4449

CONTACT EMAIL ADDRESS: SABRINA.AUBERY@DOT.STATE.FL.US

HIRING SALARY RANGE: $78,404.61 - $90,945.00 ANNUAL RANGE

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Senior Federal Aid Analyst/Office of Work Program & Budget/Federal Aid.

This position ensures FDOT can effectively plan, manage, and use its federal transportation funds. It leads the development and monthly updates of the statewide Obligation Authority (OA) plan, tracks federal fund usage, and coordinates with districts so projects are scheduled and funded on time. It manages Advance Construction (AC) projects, supports federal program administration, reconciles federal financial systems, and oversees the processing of Federal Authorization Requests. The role helps maintain compliance with federal requirements, improves financial processes, supports automation efforts, and provides training and technical assistance statewide. By doing this, the position protects FDOT’s federal funding, strengthens financial accuracy and accountability, and ensures transportation projects can move forward efficiently.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Office of Work Program & Budget, 605 Suwannee St, Tallahassee, FL 32399

Annual Salary Range:

$78,404.61 - $94,945.00 

Your Specific Responsibilities:

Serve as the lead worker for the preparation and monthly updates of the annual plan for use of the federal Obligation Authority (OA) and the related federal funds. Prepare monthly reports on OA usage (planned and actual) for executive management. Coordinate with district staff to ensure orderly integration of project schedule into the development and updating of the OA plan. Develop proposals for enhancing the accuracy, timeliness and automation of OA Plan financial model.

Prepares and updates, monthly, the Advance Construction (AC) component of the OA Plan. Maintain and update, monthly, the inventory of AC projects eligible for future conversion to federal funds. Periodically prepare schedules of AC projects to convert to federal funds. Coordinate AC conversions with the Office of Comptroller to ensure consistency with federal billing cycles, and to ensure integration of AC conversions with the Department’s Cash Forecast and Finance Plans.

Perform daily fund and project analysis to include posting new apportionments, allocations and OA, and accounting for all federal aid project approvals by FHWA. Provide comparison of fund balances in FHWA’s Fiscal Information Management System (FMIS) and the Department’s Federal Aid Management System (FMAS), identification and resolution of all dollar differences between these systems.

Support lead staff responsible for the Federal Lands Program and other statewide managed programs as directed by the Manager of the FAMO.  This includes input on project selection and coordination of project agreements with other agencies. Coordinate the processing of FARs with FMAO staff and monitor the status of projects in the Federal Lands Access Program.

Support lead staff responsible for the coordination for Discretionary/Demonstration/ Earmark projects and processes. Monitor projects statewide that have been earmarked by Congress or awarded through specific discretionary grant solicitation process. Disseminate information to District and Central Office staff members on funded projects by providing them relevant information to program projects in the Work Program. Develop reports and other materials to provide project information, expiration of funds and status of programming. Coordinate the creation of new fund codes and distribution areas for projects and programs. Identify opportunities to repurpose funds in accordance with requirements.

Support lead staff responsible for the coordination of transfers of federal aid funds to Federal Transit Administration (FTA) and/or other agencies or to other categories of federal funds. This includes coordinating with District Federal Aid Coordinators on the quarterly transfer requests, preparation and submission to the FHWA Division Office of the appropriate transfer forms, monitoring the FHWA status of the transfer request and notifying appropriate staff when transfers are complete. Once the transfers are complete, monitor the status of transferred funds to ensure proper procedures to ensure transferred funds are correctly reported in the State Transportation Improvement Plan for FTA related transfers.

Support lead staff responsible for monitoring toll credits, transaction, and balances. Review the processing of nightly batch files of previous days’ transaction and ensure department and FHWA systems are properly updated. Communicate and resolve reconciling discrepancies

Support staff responsible for transmitting properly prepared FARs to FHWA for approval. This includes providing guidance, training, and instruction to Central Office and District Federal Aid Coordinators in mastering the preparation of FARs. Provide technical assistance and advisory assistance to Central Office and originators of FARs, conducting quality assurance and quality control reviews to assess accuracy and compliance prior to submitting the FARs to FHWA.

Develop and update Work Program instructions for federal aid funded projects, federal aid technical bulletins, and other guidance regarding the various federal aid programs. Review and develop departmental processes and procedures and assess impacts to federal aid funded projects. Develop and update desk procedures for FAMO staff for continuity of operations and accuracy in processes. Provide training to Central Office and District staff on matters pertaining to the administration of the Federal aid Highway Program and processing Federal Authorization Requests (FARs). Develop frameworks, training and instructions to facilitate compliance with federal laws, rules, regulations, policies and procedures. Identify opportunities to utilize automated systems to increase efficiency with processes and reporting needs.

Provide technical assistance in the department’s Federal Authorization Management System (FAMS) and/or FHWA’s Fiscal Management Information System (FMIS) relating to technical problem identification and resolution and/or system enhancement, including user testing, training, and other related tasks. Identify federal aid processes where Electronic Document Management System (EDMS) tools can be implemented to increase efficiency of operations.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Work Program programming conventions and applicable federal and state laws, rules, regulations, and guidelines related to qualifying projects for federal funding.
• Computer software including Microsoft Office (Word, Excel, PowerPoint, Outlook) and Electronic Document Management Systems (EDMS).
• Large databases, complex financial models, and spreadsheets.
• State and federal legislative processes.

Skills in:

• Interpreting state and federal regulations and department policy, and developing and implementing guidance.
• Public speaking and developing presentations to communicate complex concepts.

Ability to:

• Produce high‑impact publications (reports, white papers, etc.) related to trends in transportation.
• Establish and maintain effective working relationships with others.
• Prioritize tasks and meet deadlines in a fast‑paced environment.
• Work independently with minimal supervision.

Minimum Qualifications:

• Ten years of professional work experience in Financial Analysis, Finance, Economics, Public Administration, Business Administration, Policy Analysis, Financial Modeling, Accounting, Statistics, Transportation Financial Analysis, or Work Program. Post-secondary education may substitute on a year-for-year basis for the required experience.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

 SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.