SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000716

Requisition No: 852167 

Agency: Department of Transportation

Working Title: SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000716

 Pay Plan: Career Service

Position Number: 55000716 

Salary:  $38,879.65 - 50,314.84 

Posting Closing Date: 05/11/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: J. Dewayne Baxley 

CONTACT PHONE NUMBER: (850) 414-4678

CONTACT EMAIL ADDRESS: Dewayne.Baxley@dot.state.fl.us

HIRING SALARY: $1,759.26 biweekly ($45,740.76 annually)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Senior Financial Services Accountant – Disbursement Operations Office/Contract Payments

This position will audit and processes contract/written agreement payments using statewide and agency unique accounting systems.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

FDOT - Disbursement Operations Office

605 Suwanee Street

Tallahassee, FL 32399

Annual Salary Range:

$38,897.65 – 50,314.84

Your Specific Responsibilities:

Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.

Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.

Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.

Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts. Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies. Scan, index and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedure. Respond to requests for voucher information from internal and external auditors and to comply with public information laws.

Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.

Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.

Audits and processes Right of Way court deposits, orders of taking, land payments and moving expenses. Verifies payments are in accordance with applicable Florida Statutes and rules and regulations of Department of Transportation.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft Word and Excel.
• Contract terminology and statutory regulations.
• Accounting principles, practices and procedures.

Skills in:

• Performing work that requires a high level of attention to detail.
• Good customer service. Ability to follow oral and written instructions.
• Auditing supporting documentation.

Ability to:

• Follow oral and written instructions.
• Establish and maintain working relationships with customers.
• Work in a team environment with shared tasks.
• Provide on-the-job training on accounts payable auditing, processing and systems.
• Analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
• Create and maintain spreadsheets that track and graph data and produce professional quality reports.
• Record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
• Analyze transactions and reconcile accounting records.
• Utilize problem solving techniques.
• Work independently and prioritize work assignments to meet deadlines.

Minimum Qualifications:

Three years of professional business work experience. As associates degree can substitute for two years of the required work experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.